Prefab Project Coordinator

Valley Interior Systems was founded in 1981 as a union interior subcontracting firm specializing in drywall, framing, acoustical ceilings, and plastering serving the Cincinnati Tri-State area. Today Valley Interior Systems operates offices with a full staff in Cincinnati, Columbus, Dayton, and Toledo, Ohio, Lexington, Kentucky, and Nashville, TN offering our clients unmatched dedicated service and quality craftsmanship. We are a company driven by passion, innovation, and a focus on quality— the same characteristics we look for in our employees.

Join our team.

The Project Coordinator plays a key role in ensuring projects are properly set up, tracked, and delivered through our prefab production system. This role is highly systems-oriented and requires strong organization, follow-through, and cross-functional communication. You will be responsible for managing project documentation inside our production software, preparing fabrication materials for the shop floor, tracking order progression, and coordinating outgoing shipments.

• Upload new projects into production software accurately and completely
• Upload fabrication sheets (fab sheets) into the system
• Generate and print QR codes for use by the production team
• Ensure all digital files are organized and accessible

• Prepare and distribute fabrication documentation to the shop floor
• Ensure production packets are complete and ready prior to release
• Maintain clean, accurate project data within internal systems

• Create load sheets for outgoing materials
• Generate shipping tickets for all outbound items
• Coordinate with logistics and production teams to ensure accurate shipment documentation
• Confirm outgoing items match project specifications

• Create and maintain project trackers for all orders

• Coordinate with design, production, procurement, and operations teams
• Communicate project status and documentation updates
• Support internal team members to ensure smooth project flow

• 2+ years experience in project coordination, construction operations, manufacturing, or a similar role
• Strong organizational and administrative skills
• High attention to detail and accuracy
• Proficiency with Google Workspace or Microsoft Office
• Comfort working in production or construction environments
• Clear written and verbal communication skills

• Be part of a growing team and work on high profile projects
• Competitive pay, benefits, and opportunities for growth
• A collaborative environment that values innovation, efficiency, and craftsmanship
• Competitive Paid Time Off plan and holidays
• Extensive 401(k) plan with matching contributions up to 3.5% of an employee’s qualifying income and up to 11.5% profit sharing program.
• Full benefits package (medical, dental, vision, 401(k))
• Opportunity to grow within a stable and supportive company

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Duties, responsibilities, and activities may change at any time with or without notice. The order in which duties and responsibilities are listed is not significant.

Valley Interior Systems is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, pregnancy, transgender status, sexual orientation, gender, age, disability, citizenship, marital status, military or protected veteran status, hairstyle/texture, or any other characteristic protected by applicable law.