Facilities Maintenance and Services Supervisor

The Business Operations and Strategy department is seeking a Facilities Maintenance and Services Supervisor. This position supervises the workflow, planning, coordination, maintenance, and repair of assigned Clean Water Services (CWS) buildings and facilities. Assists with building transitions, improvements, including support service contracts and construction projects. Manages vendors and consultants, and coordinates with other CWS departments and divisions regarding building and facility services.

Note: Candidates who are selected to move forward in the recruitment process will be invited to self-schedule their interview. Please be sure to check your email for status updates. (The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. Clean Water Services (CWS) may augment duties and/or essential functions at its discretion.

Additionally, some incumbents may not perform all Essential Functions.)

• Assists in the development and implementation of CWS facility-related policies, procedures, goals, objectives, and strategic initiatives. Ensures maintenance activities, corrective work, and service contracts are effectively secured, reliable, and efficiently managed.
• Participates in the development and management of facility services contracts, including the bidding process and preparation of sole source justifications. Manages a range of contracted services such as janitorial, elevator, security, electric cart, uniform services, fire systems, recycling, and HVAC to ensure operational efficiency and compliance.
• Participates in preparing and administering the department budget, including developing budget recommendations and monitoring expenditures; prepares purchase justifications; reviews invoices and approves payment.
• Identifies opportunities for operational improvement and proposes actionable recommendations to enhance efficiency and effectiveness. Ensures timely implementation of corrective actions and continuous process enhancements.
• Manages and oversees the department's Computerized Maintenance Management System (CMMS), including organizing, assigning, and preparing work plans and schedules for assigned staff and tracking facility assets. Maintains accurate records of work orders, preventive maintenance, inspections, and compliance reports.
• Resolves technical problems, complaints, and responds to requests for information related to the maintenance and operation of CWS facilities.
• Oversees consultants, contractors, and vendors; assists in the selection of consultants and contractors; administers and monitors contract performance and expenditures; provides input on project design and review; assists with project startup and commissioning.
• Manages facility repair and modification for construction projects. Recommends and approves changes to service contract provisions, including amendments, changes to scopes of work, schedules, methodology, and equipment processes.
• Assists with inspection of new facility construction, renovations, and remodels to ensure compliance with contract requirements, CWS standards, building codes, and other relevant governing statutes, regulations, guidelines, and standards; reviews contractor change orders, and administers the warranty program for equipment. Conducts regular inspections of facilities to identify hazards and needed repairs.
• Supervises the work of technical or professional staff. Oversees employee development and performance, including personnel selection and training; preparation of performance appraisals, and development or improvement plans; resolves complaints and grievances; implements disciplinary actions.
• Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes the organizational values of workplace diversity, equity and inclusion and actively promotes an environment respectful of living and working in a multicultural society.
• Drives a CWS or personal vehicle for work-related purposes.

• Building, structures, facility design, construction, maintenance, repair practices, asset management, and Maintenance Management Systems (CMMS)
• Coordination and supervision of vendor contracts, including negotiation, reviewing work orders, purchasing parts, coordinating contractor work, equipment history trends/databases, and reporting
• Building operations and maintenance best practices
• Condition monitoring and assessment techniques
• Principles of project management
• Basic principles and practices of budget development and control
• Pertinent federal, state, and local laws, codes, permits, and regulations
• Principles of supervision; team building and coaching techniques and practices

• Planning, organizing, directing, prioritizing, and reviewing the work of assigned staff
• Coordinating and overseeing facility projects
• Interpreting and evaluating technical data and recommending corrective actions
• Interpreting…