Receptionist​/Accounting, Admi Assistant

Receptionist/ Accounting, Admi Assistant (44369-5)

• Answer phone calls and transfer calls to the appropriate employees
• Check each department’s schedule to see who is in office and who is out
• Greet, take temperature, and sign customers in
• Maintain and clean the conference room and make coffee if needed
• Check the mini-refrigerators and make sure water bottles are properly stocked
• Maintain visitor sign-in binder
• Bring mail and packages to the appropriate employees
• Prepare and give return packages to the appropriate carrier
• Bring payment checks and bills to accounting department
• Clean the breakroom every afternoon from Monday-Thursday
• Take breakroom inventory every Friday and report low inventory items
• Keep up-to-date with water and dry-cleaning deliveries
• Keep up-to-date with pest control visits
• Help the maintenance dept. with making invoices
• Help maintain restroom inventory
• Email parts and service invoices to customers daily
• Email statements to customers every 1st week of every month
• Contact customers for updated contacts
• Contact customers in regards to late payments every 1st week of the month
• Assist with filing once every 2-3 weeks
• Assist with finding and contacting companies for quotes for various services
• Assist with finding furniture/vehicles and compare pricing
• Assist with tech issues and help troubleshoot if needed
• Keep up-to-date with and find more information regarding COVID-19 travel
• Translate emails or documents if needed
• Create various excel/word documents whenever needed