Bil E​/J Office Administrator

General Position Summary The office administrator will provide administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

• Track the inventory of office supplies and replace them as necessary
• Order uniforms upon requests
• Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
• Coordinate company seasonal events
• Assist HR with the renewal of health/commercial insurances, travel policy, compliance and 401K
• Arrange working visa for employees coming from HQ and facilitate children’s school enrollment and residency
• Manage vendor relationships, POs, price negotiations and projects
• Maintain computers, laptops and servers with outside IT vendor
• Maintain copy machines, printers, phone systems, landscape and pest controls
• Manage annual/quarterly/monthly maintenance of forklift, air conditioning and company cars
• Handle terms and pricing for leasing contracts
• Handle mails and other correspondence with HQ in Japan