Account Clerk - Finance Division Job Sacramento Kentucky USA,Administrative/Clerical

Location: Sacramento

This recruitment is intended to establish an eligibility list for current and future vacancies throughout various Court locations.

This recruitment is scheduled to close on January 26, 2026, or once 50 qualified applications have been received, whichever occurs first.

DEFINITION

Under supervision, the Account Clerk performs a variety of clerical accounting duties in the preparation, maintenance, review, auditing, and processing of financial and statistical records, reports, and claims.

DISTINGUISHING CHARACTERISTICS

The Account Clerk is an entry-level classification that may be assigned difficult work requiring independent judgment, responsibility, and a general knowledge and understanding of departmental record-keeping procedures.

EXAMPLE OF DUTIES

Duties may include but are not limited to the following:

Analyzes customer service issues involving interaction with other county employees and supervisors, and recommends solutions based on rules, regulations, policies, and procedures to meet customer needs effectively.

Clarifies and explains policies and procedures to inform customers of Court processes or to provide account statuses and verify information.

Generates, verifies and reviews accounting reports, calculates check and cash receipts, disbursements, and charges to arrive at summary total or determine correct amount for transactions and deposit permits.

Originates various forms (LFO, BOR, Requisition s, Claims) to submit to Auditor's Office for processing of vendor and/or client payments.

Prepares journal vouchers to distribute charges and operating costs for purchases using fund code charts and appropriate code forms to transfer funds or charge correct accounts.

Prepares reports using spreadsheets, databases, word processing and other Court services applications to track information; reviews receiving reports for proper authorization, codes, and vendor numbers to efficiently process payments; tabulates work to produce statistical reports complying with federal and state regulations, while monitoring internal operations and security.

Reviews reports for completeness and accuracy, correcting or rejecting if necessary.

May train and cross-train employees in various functions of program processes to maintain properly trained, knowledgeable personnel.

Dispenses and receives documents or supplies to provide customers with accurate forms and supplies or to store supplies and deliveries.

Matches invoice documents with receiving reports or packing slip using a calculator, vendor's price list, reports or logs, and Court contracts to ensure correct amounts and processes for payments.

May track and update cash bail bonds and surety company bail bonds to ensure accurate and complete progression through the court system; sends updates to Bond Agents accordingly.

Compares, combines, and verifies data and information using printouts, invoices, calculator, computer, or oral communication to input or maintain accurate information, record for appearances, or further processing.

Files information chronologically, numerically, or alphabetically to maintain an accurate, organized filing system; searches, locates, retrieves, updates, and reviews files from manual or computerized system to provide requested information or locate missing files.

Performs routine clerical duties such as: making photocopies, completing forms and various documents, sending mail and email, and navigating a personal computer.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS Experience

Two (2) years of experience keeping or reviewing financial or statistical records.

Education Substitution

Education may substitute for up to one (1) year of the required two (2) years of experience, on the following basis: completion of an accounting curriculum from an accredited college or university, or an accredited correspondence or business school. The accounting curriculum shall include elementary and advanced accounting, cost accounting, and accounting law. Completion of a Bachelor's degree, an Associate of Arts degree, or an Accounting Certificate is equal to two (2) years of experience.

Volunteer work or unpaid internships will be evaluated case by case.

Completion of any two (2) of the following courses from an accredited college or university, correspondence, or business school may substitute for one (1) year of experience:

Elementary accounting
Advanced accounting
Cost accounting
Accounting law

Knowledge of

General principles, procedures, terminology and practices used in financial and statistical clerical record-keeping, including posting, computing totals, reconciling accounts, and reviewing balance sheets; basic understanding of general accounting principles, including debits and credits; strong arithmetic skills covering addition, subtraction, multiplication, division, percentages, decimals, and fractions; clear writing abilities using proper English, grammar, punctuation, spelling, and vocabulary; effective English communication; familiarity with standard filing methods…


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