Purchasing Coordinator; indirect

Vaco is hiring for an AP/Purchasing Specialist! This position starts immediately!

We are seeking a detail-oriented accounting professional with strong Accounts Payable and purchasing experience to join our growing team. This role will support daily accounting operations while also assisting with procurement functions in a fast-paced manufacturing environment.

This position will be approximately 60% accounting and 40% purchasing
, working closely with the AP team in California and cross-functional departments to ensure accurate financial reporting and efficient supply chain processes.

• Accounts Payable and billing experience

• Net Suite experience (required) – recent system implementation; hands-on proficiency is essential

• Manufacturing or similar industry experience strongly preferred

Accounting (60%)

• Perform full-cycle Accounts Payable processing, including invoice review and coding

• Execute 3-way matching (invoice, purchase order, receiving documentation)

• Process and maintain purchase orders

• Reconcile AP subledger to the general ledger

• Perform monthly account reconciliations

• Review and manage open purchase order reports

• Ensure accuracy and timeliness of billing and vendor payments

Purchasing (40%)

• Match receiving tickets to purchase orders and invoices

• Monitor inventory matching and discrepancies

• Support procurement processes to ensure proper documentation and controls

• Collaborate with operations and supply chain teams to resolve variances

• 3–5+ years of relevant accounting and AP experience

• Strong understanding of purchasing processes and inventory controls

• High level of accuracy and exceptional attention to detail

• Ability to work independently and manage multiple priorities

• Strong communication skills and ability to collaborate across departments