Export Administrator

Job Title: Export Administrator
Salary : 28,000 per annum
Location: Ashford
Hours: Monday to Friday 09:00 - 17:00 (Office based)

We are delighted to be exclusively supporting our client in their search for an Export Administrator to join their team. This is a varied and challenging role that requires excellent communication and strong organisational abilities. The successful candidate will take primary responsibility for managing export documentation and ensuring shipments are processed efficiently.

Key responsibilities

• Prepare and process export documentation including commercial invoices, packing lists, bills of lading, certificates of origin and other required paperwork
• Liaise with freight forwarders, carriers, customs brokers and internal teams to schedule and track shipments
• Ensure compliance with export regulations and company procedures; flag and escalate compliance issues as required
• Maintain accurate records and filing systems for export transactions
• Use Excel to manage and reconcile shipping data and produce regular reports; create and maintain spreadsheets using functions such as VLOOKUP
• Resolve shipment queries and discrepancies promptly, communicating clearly with customers and stakeholders

Skills and experience required

• Proven administrative experience is essential
• Excellent verbal and written communication skills
• -Strong attention to detail and high level of accuracy
• Well-developed organisational and time-management skills with the ability to prioritise and manage multiple tasks
• Advanced Excel skills, including confident use of functions such as VLOOKUP, pivot tables and lookup formulas
• Comfortable liaising with external partners and internal teams at all levels
• Proactive problem-solver who works well under pressure