Grants Coordinator

Overview

You might be a good fit if you enjoy coordination, writing, and working with others to support shared goals, and are comfortable seeking out information and solutions to keep projects moving forward.

The Grants Coordinator supports the college in securing external resources by coordinating and assisting Gateway staff and partners in the development, submission, and management of state, federal and other grant applications. The position is responsible for pre-award activities such as researching funding opportunities, assessing eligibility and alignment with institutional goals, interpreting grant guidelines, writing proposals, and meeting submission deadlines. It also provides post-award support through monitoring progress, coordinating reports, maintaining compliance and documentation, and ensuring readiness for audits and reviews.

This position reports to the Director of Grants Development and Operations.

Grant Development & Proposal Writing (40%)

• Coordinate and support the full grant development process, working collaboratively with internal stakeholders and partners.
• Draft, edit, and organize grant proposals and supporting documents in accordance with College and funder guidelines.
• Prepare and submit complete grant applications in alignment with funder policies, timelines, and submission requirements.
• Establish project timelines, manage submission requirements, and ensure deadlines are met.
• Gather and prepare supporting documentation including budgets, research, data, and letters of support.
• Review applications for completeness and accuracy prior to submission.

Funder Communication & Post-Awarded Grant Management (40%)

• Support communication and relationship management with potential and current funders, preparing required documentation and reports, while ensuring clarity and compliance.
• Coordinate correspondence between grant managers and funders to ensure clarity, responsiveness, and compliance.
• Monitor and provide oversight of awarded grants to ensure compliance and achievement of deliverables; collaborate with project managers to guide the timely submission of reports and required documentation consistent with funder expectations.
• Maintain accurate post-award records in the grants tracking system and generate summaries of grant activity to support compliance and decision-making.
• Support post-award implementation tasks, including scheduling kickoff meetings, organizing grant files, and confirming reporting expectations.

Grant Research & Strategy (10%)

• Research and summarize grant opportunities that align with institutional and departmental goals.
• Evaluate eligibility, allowable costs, match requirements, and alignment with the College's strategic priorities.
• Share summaries of relevant grant opportunities and eligibility criteria with leadership and program teams to support informed decision-making.

Additional Responsibilities: (10%)

• Maintain current knowledge of federal, state, and institutional grant regulations and reporting requirements, participate in relevant professional grant networks, and communicate updates to staff engaged in grant activities.
• Serve as a resource to college personnel by providing information and assistance related to proposal development, grant administration, and compliance processes.
• Perform other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

Required:

• Bachelor's degree in Education, Business Administration, English, Communications or related field
• Experience coordinating complex projects with multiple deadlines, demonstrated through direct responsibility for tracking timelines, deliverables, and submissions across two or more concurrent initiatives.
• Experience supporting the preparation, review, and submission of external funding applications and related documentation, ensuring accuracy, completeness, and adherence to published guidelines and institutional…