Accountant, Accounting Assistant, Bookkeeper​/ Accounting Clerk

The Accountant will support the finance department at the college by performing a wide range of accounting tasks, including processing gift deposits, reconciling accounts, handling journal entries, reviewing financial transactions, and providing administrative support for various departments. This position requires an organized, detail-oriented individual with the ability to handle multiple tasks efficiently and communicate effectively with different departments. Additionally, the Accountant will assist as a backup to the Accounts Payable Coordinator.

The Accountant will work under the supervision of the Assistant Controller.

• Process gift deposits and reconcile transactions from multiple systems (Wind River, Nel Net, Slate, VAED, ACH, and wire transfers) while ensuring accurate recording in Workday.
• Prepare and process journal entries, including payroll gifts, reclassifications, mailroom activities, and quarterly charges.
• Manage cash activities, including miscellaneous deposits, cash entries, monitoring mailroom cash activity, and tracking cash advances.
• Review and reconcile key accounts, including Raiser's Edge to Workday reports and student organization transfers, ensuring proper account coding.
• Monitor outstanding credit card transactions and expense reports, sending reminders to ensure timely expense submission.
• Maintain administrative systems such as the Amazon Business Account and assist with ad hoc banking transactions as needed.
• Provide financial reporting and support to departments, respond to inquiries, and assist with special projects.
• Serve as backup for Accounts Payable by assisting with invoice processing and resolving discrepancies when needed.
• Support peak accounting periods such as fiscal year-end and the annual audit, which may require additional hours.
• Additional tasks as assigned

• Bachelor's degree in accounting or previous experience in accounting or a related role, preferably in a higher education environment.
• Strong understanding of accounting principles and practices.
• Proficiency in Microsoft Excel and accounting software (experience with Workday system a plus).
• Excellent organizational skills with the ability to prioritize multiple tasks.
• Strong attention to detail and accuracy in financial reporting.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.

• Ability to work in an office environment.
• Occasionally required to lift or move items up to 40 pounds.

Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report.

All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.

This position requires a background screening.

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