Senior Administrative Assistant

Senior Administrative Assistant – Lifepoint Health

Full-time position reporting to the CEO.

Base pay range: $27.00/hr – $34.00/hr.

• Comprehensive benefits: multiple levels of medical, dental and vision coverage.
• Financial protection & PTO: life, accident, critical illness, hospital indemnity, short‑term and long‑term disability, paid family leave, minimum 10 days PTO per year for full‑time employees, and 8 paid holidays.
• Financial & career growth: tuition assistance, loan assistance, 401(k) with company match.
• Employee well‑being: mental, physical and financial wellness programs, free gym memberships, virtual care appointments, mental health services, discount programs.
• Professional development: ongoing learning and career advancement opportunities.

The Senior Administrative Assistant provides comprehensive administrative support to hospital administration, including scheduling, meeting coordination, event planning, and a variety of duties as assigned.

• Foster good relations in all encounters between customers, employees and patients.
• Maintain professional skills and ensure strict confidentiality.
• Compose, type, and transcribe correspondence, forms, reports, minutes, presentation materials and other written communications.
• Manage preparations for senior management and department director meetings, record minutes as needed.
• Plan and complete special projects and assignments by the CEO, organize Board and Leadership group social events, retreats, and other requested activities.
• Prepare administrative call schedule; complete applications for hospital license, AHA annual survey, VHHA annual survey and other required documentation.
• Answer and screen calls for the CEO/CNO/CFO.
• Pick up and deliver mail for CEO/CNO/CFO; pen, read, sort and prioritize mail.
• Schedule and maintain appointment calendar for CEO.
• Order office supplies as needed; execute work orders for repair of office equipment.
• Ensure that timecards and sheets are processed in a timely manner for the administrative department.
• Maintain general knowledge of Joint Commission standards within the administrative department.
• Prepare materials, agendas, minutes, etc., for meetings and events; take minutes.
• Assist with Board of Trustee packets for monthly meetings.
• Communicate information from the CEO and HSC to Board members; ensure bylaws are up to date.
• Forward recommendations to the HSC contact for DLP Joint Venture Board approval.
• Coordinate with accountant for presentation of annual financials; forward invoices/applications for processing.
• Plan/coordinate special functions as requested.
• Coordinate with HSC Recruitment Department to schedule executive level interviews.
• Assist with quarterly Town Hall meetings: schedule & set up rooms, order food, purchase prizes, revise slide decks, notify employees.
• Process monthly invoices via P‑card and renew quarterly subscriptions.
• Process Kronos edit slips for administrative department.
• Maintain and coordinate contract files for all entities; serve as Administrator of Medi Tract and Contract Collaborator systems; notify executive management and department managers of contract termination dates and ensure timely renewals.

• Demonstrate adequate problem‑solving skills.
• Reading, writing, speech, hearing and visual acuity required.
• Extended periods of sitting at a desk/keyboard; bending and reaching in normal course of filing, data retrieval and occasional lifting.
• Stand, sit, and walk throughout the day.
• May be required to lift up to 30 lbs.
• Good analytical and communication skills.
• Work with minimal supervision.
• Adhere to hospital and departmental policies.
• Show consideration and respect toward others.
• Willing and able to adjust work schedule, as reasonably necessary, to meet hospital and departmental needs.

High school diploma required; an Associate Degree in Administrative Support, Office Management, or related experience preferred.

• Three years of administrative experience.
• Excellent oral and written communication skills; proficient with Microsoft Office, Excel, Word, PowerPoint, Outlook, and Teams.
• Critical thinking, decisive judgement, ability to work…