Accounts Payable Specialist
Listed on 2026-01-15
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Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk
Company Description
A beloved local landmark for over 150 years, White Barn Inn, Auberge Collection is synonymous with warm New England hospitality, rustic charm, and uncompromising attention to detail. Just a 90‑minute drive north of Boston in the charming coastal town of Kennebunk, Maine, the 28‑room property is renowned as one of the country’s most distinctive getaways offering supreme levels of quality, luxury, and gracious service.
The hotel’s four waterfront cottages and one‑of‑a‑kind houseboat boast coastal views and access to White Barn Marina. Amenities include an outdoor infinity pool, an award‑winning spa, two restaurants, convenient access to fine shopping and art galleries in Kennebunkport, and a variety of experiences from bike riding to local apple orchards to traditional Maine lobster bakes. The White Barn Restaurant, a culinary legend, Forbes Five Star and AAA Five Diamond fine‑dining destination, offers seasonal, contemporary New England cuisine while the new Little Barn is a casual eatery highlighting local Maine farmstead and fisheries to the table in flavorful, approachable dishes.
In summer 2020, White Barn Inn unveiled a property‑wide redesign led by New York‑based Jenny Wolf Interiors that refreshed guest rooms and public spaces with playful contemporary touches and elements from local Maine purveyors.
For more information: Follow White Barn Inn on Facebook and Instagram @White Barn Auberge
Job DescriptionWe are currently seeking a detail‑oriented and organized individual to join our finance team as an Accounts Payable Clerk. In this integral role, you will be responsible for managing the hotel’s accounts payable processes, ensuring accurate and timely payments to vendors and maintaining financial integrity.
Key Responsibilities- Invoice Processing
- Receive and review invoices, ensuring they are accurate, properly coded, and in compliance with established policies.
- Enter invoices into the accounting system and prepare them for бесплатно payment processing.
- Support statement reconciliation and invoice processing.
- Process payment runs and prepare checks or electronic transfers for approved invoices.
- Collaborate with internal departments to obtain necessary approvals for payments.
- Maintain positive relationships with vendors, addressing inquiries and resolving payment‑related issues promptly.
- Communicate effectively with vendors to ensure accurate and up‑to‑date account information.
- Review and process employee expense reports, verifying receipts and compliance with company policies.
- Ensure timely reimbursement of employee expenses.
- Maintain organized and accurate records of all accounts payable transactions.
- Assist with month‑end closing activities and provide necessary documentation for audits.
- Supports multiple properties across the portfolio.
- Generate regular reports on accounts payable status, providing insights into outstanding payments and expense.
- Assist with EOM close and reporting deadlines, including occasional extended hours.
- High school diploma or equivalent; additional education in accounting or finance is a plus.
- Proven experience in accounts payable or a related field.
- Familiarity with accounting software.
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time‑management skills.
About Auberge Collection Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one‑of‑a‑kind hotels
Bitmap, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.
For more information:
Connect with Auberge Collection સાઇ on Instagram, Tik Tok, Facebook, and Linked In @Auberge and #Always Auberge
NealAbout Friedkin Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality,…
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