Tribal Council Office Manager - TERO

Tribal Council Office Manager - TERO Candidates Only

Department:
Tribal Programs
Program:
Council Support

Reports to:

Tribal Programs Director
Employment Status:
Full-Time
FLSA Status:
Exempt

Schedule:

Exempt

The Tribal Council Office Manager provides oversight for all administrative office support to the Tribal Council with the expectation of maintaining utmost confidentiality, as well as ensuring proper recording of all Kenaitze Tribal official documents and management of Tribal Council document archives. The Tribal Council Office Manager shall be the main point of contact for Tribal Council, responsible for coordination of all Council Member related meetings, management of the Tribal Council calendar, travel arrangements, annual strategic planning session and distributing official motions and directives from the Tribal Council to the Executive Director and staff.

• Acts as the primary point of contact for Tribal Council, including but not limited to, managing the Tribal Council calendar, routing of all Council mail, phone calls, as well as providing oversight and training to the Executive Assistant to Tribal Council staff
• Manages the Tribal Council Motions and Directives Tracking Spreadsheet, ensuring timely distribution to the Executive Director and Administrative Staff, collaborating with administration to ensure the updated spreadsheet is prepared for Council review on a monthly basis
• Responsible for the preparation of letters, documents, and correspondence for the Tribal Council's review, signature and distribution
• Provides oversight for the preparation of all Tribal Council and assigned Board, Commission and Committee meetings, including but not limited to agendas, drafting minutes and redlining of documents
• Coordinates the organization, archival and management of all original Tribal documents such as Constitution, Ordinances, Charters and Council minutes, as well as updating of the Tribal Council portal on the Tribe's Intranet for effective and efficient document retention
• Coordinates the preparation and delivering of materials of onsite and offsite meetings, including management of the Tribal Council Staff Support Zoom account
• Responsible for the coordination of Tribal Council travel arrangements, registration, delivery of travel packets to Tribal Council Members, and completion of Trip Summary Reports in accordance with the Tribal Council and Executive Director Travel Policy
• Ensures that staff maintain a clean and orderly Tribal Council Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis
• Represents the Tribal Council as a professional staff member at all times and not violate confidentiality by sharing, posting, distributing information of any kind or in any manner without Tribal Council's expressed, written consent
• Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

• Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)

• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
• Stoop, kneel, crouch or crawl (Position self (to), Move)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Pushing or Pulling
• Repetitive Motion

• Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

• Kenaitze Service Area
• In-State
• Out-of-State

• Bachelor's Degree in business administration, management or related field, or a combination of education and experience in a related field may be substituted for a degree

• Five (5) years minimum of combined office management and executive level administrative experience
• Three (3) years of supervisory experience including training, mentoring and succession planning of staff

• Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain…