Administrative Assistant

JOB DESCRIPTION Primary Responsibilities

• Process, maintain, and submit customer invoices in accordance with system guidelines and deadlines.
• Create invoices as needed based on company policy.
• Merge, scan, and upload customer folders into the company database.
• Maintain and update customer information (names, addresses, mergers, etc.).
• Communicate with customers regarding payment status and resolve payment disputes.
• Partner with the collections manager and sales team to reconcile accounts receivable at least monthly.
• Assist with managing accounts payable, including vendor setup and maintenance.
• Issue purchase orders and process vendor invoices for payment.
• Record, update, and maintain monthly expenses.
• Maintain monthly unbilled revenue reports and upload supporting documentation to the corporate share drive.
• Assist with maintaining employee timesheets.
• Support accounting and financial reporting tasks.
• Perform additional administrative duties such as scanning, filing, and other office tasks.
• Comply with all NOV Company and HSE policies and procedures.

• Provide professional customer service and communication.
• Maintain organized, accurate, and accessible records.
• Prioritize and manage multiple tasks in a fast-paced environment.
• Work independently while supporting team goals.

• High School Diploma or GED required.
• A minimum of 1 years of administrative or related experience.
• Proficiency in Microsoft Office.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to anticipate work needs and interact professionally with internal and external stakeholders.

At NOV, we proudly support and hire U.S. military veterans. We recognize the value of your leadership, technical expertise, and dedication to mission success. Veterans from all branches are encouraged to apply and build a future with us.

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