Branch Administrator

Flynn Group of Companies is seeking a Branch Administrator to join its team at the Kelowna Branch. (Office Location - 8775, 1 Jim Bailey Crescent, Unit D, Lake Country, BC, V4V 1L7). This position reports to the Branch Manager and requires an independent and reliable person to perform the responsibilities outlined below.

A Day In The Life

Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival

Manage company p-card (credit card) process

Assist with Invoicing for production

Assisting the IT department with computer and telephone hardware setups for new hires

Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards, coffee/breakroom supplies and coordinating with coffee service company

Coordinating incoming/ outgoing mail, courier deliveries and distributing accordingly

Booking flights, hotels, ferries etc. for out of town crews/ other visitors

Generating Work Safe BC clearance letters and submitting as required

Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager

Reviewing and processing accounts payable invoices

Other administrative and coordinator duties as required

What We Offer

RRSP matching

Company events

Dental care

Extended health care

Vision care

On-site parking

Competitive salary depending on experience/qualifications

What We Are Seeking

Minimum 2 year of previous administration experience

Strong customer service and communication skills

Prior experience with project coordination is considered an asset

Excellent interpersonal skills, pleasant and professional phone manner

Excellent computer skills in the Microsoft office package;
Word, Excel, Outlook & Teams

Strong time management skills

Ability to multitask, prioritize and work in a fast paced, team environment

Strong problem-solving abilities

$55,000 - $65,000 a year

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.