Administrative Assistant - Office Administrator

Job Title:

Administrative Assistant – Office Administrator

Location:

Kearny, NJ (Onsite – 5 days/week) Job Type: Full-Time Pay Rate: $25.00 – $28.00 per hour Company:
Kelly Apply:  Position Overview

Kelly is seeking a polished and proactive Administrative Assistant – Office Administrator person to serve as the face of the office in Kearny, NJ.

This role is critical to daily operations and requires someone who can build strong rapport with employees, customers, and vendors while managing a wide range of front office responsibilities.

This is an excellent opportunity for someone who thrives in a professional, team-oriented office environment and enjoys providing high-level administrative support.

• Answer and route incoming calls
• Provide general administrative and office support
• Act as concierge for visitors and guests
• Greet customers, vendors, and visitors professionally
• Manage visitor badges and monitor guest access

• Maintain and replenish hospitality lounge supplies
• Keep breakroom stocked with coffee and utensils
• Coordinate catering for meetings and events
• Arrange car services/Uber for guests and sales meetings
• Manage conference room calendar

• Book travel arrangements for out-of-town visitors and guests
• Maintain front office expense reports and submissions

• Assist with employee onboarding activities
• Support facility improvement projects
• Manage vendors for facility needs (janitorial, office supplies, etc.)
• Partner with Quality, Environmental, Health & Safety teams to maintain compliance with safety and operational standards

• Associate’s degree or higher preferred
• 2–3 years of administrative or executive administrative experience
• Proficiency with Microsoft Office 365 and Share Point
• Experience with SAP Concur for travel arrangements preferred
• Self-motivated, proactive, and highly organized
• Strong interpersonal and customer service skills
• Ability to multitask in a fast-paced office environment

• Competitive hourly pay
• Excellent benefits package
• Paid Time Off starting day one
• 10 company-paid holidays
• Generous 401(k) plan
• Positive, professional office culture
• Growth and advancement opportunities

Interviews are happening NOW - interested candidates:
Please send your resume to