Office Coordinator

Job Description

We are seeking a reliable and enthusiastic team member to serve as the welcoming presence at our front desk. This role involves greeting visitors, answering and directing calls, and maintaining a professional and organized reception area. The ideal candidate is detail‑oriented, tech‑savvy, and respectful of confidentiality.

Office Coordinator

• Professionally handle and route incoming phone calls.
• Update internal documents and templates.
• Accurately enter data into company systems.
• Schedule meetings and manage conference room availability.
• Use Microsoft Word, Outlook, and Excel proficiently.
• Communicate clearly via phone and email with staff, clients, and external contacts.
• Operate office equipment such as copiers and scanners.
• Organize and maintain company records.
• Manage incoming and outgoing mail.
• Keep shared spaces clean and client‑ready.
• Support compliance with engineering licensing requirements.
• Manage internal company documents, updating forms as they come in.
• Utilize Excel daily with intermediate skills.
• Coordinate meetings and manage the conference rooms.
• Greet guests as they enter the building.

• Front desk or clerical experience as the first point of contact.
• Proficiency in MS 365 (Word, Outlook, Excel).
• Experience with calendar management.
• Experience with inventory management of office supplies.
• Familiarity with Adobe, Canva, and Bluebeam is a plus (training available).

This position requires working Monday to Friday, from 7:30 AM to 4:00 PM. The office opens at 7:30 AM, so punctuality is essential. The team consists of several one‑person departments such as Accounting, HR, and Marketing. Despite their individual roles, team members support one another and overlap in processes, fostering a cohesive and collaborative work environment. Benefits include medical, dental, and vision plans, life insurance, and a 401(k)/profit‑sharing program.

Team bonding is encouraged, and happy hour gatherings are organized every other month.

This is a Permanent position based out of Kaukauna, WI.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Final date to receive applications:
This position is anticipated to close on Mar 12, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.