Specialist - Inventory Control Warehouse Buyer

Reports To: Warehouse Supervisor
Duty Days: 261 Days - 8 HRS

Wage/Hour Status: Non-Exempt

Pay Grade: A06

Date Revised 12/2025

Qualifications:

College hours, high school diploma or GED

Texas Operator's License

Forklift Operator Certification

Proficient keyboarding skills and ability to operate software programs used by the department

Strong organizational skills with attention to detail and accuracy.

Knowledge of maintenance equipment, parts and tools

Experience in inventory control processes and shipping and receiving procedures

Excellent communication and customer service skills.

Ability to analyze pricing, evaluate quotes and identify cost-saving opportunities.

Ability to multi-task, prioritize competing deadlines and work effectively with cross-functional teams.

Ability to work independently and with minimal supervision.

Ability to develop professional relationships with outside vendors

Physically able to lift 50 pounds

Primary Purpose:

Responsible for sourcing and managing the department's inventory and supplies necessary to support warehouse operations and district/department needs., ordering and supplying necessary items so that the district is kept in a condition of operating readiness.

Major Duties and Responsibilities:

Maintain an inventory system for new, surplus and attic stock stored in warehouse locations and assist with replenishment planning

Maintain proper inventory levels and accurate records for warehouse items.

Identify slow-moving, obsolete or discontinued items and recommend adjustments to ordering practices.

Monitor and manage open purchase orders with district vendors.

Coordinate with warehouse team to verify received goods, resolve order discrepancies and ensure accurate documentation

Obtain competitive quotes for materials, equipment and supplies in support of requisition requests and work orders.

Maintain accurate records and documentation of all procurements for audits.

Assist Supervisors with special parts procurement.

Maintain positive working relationships with vendors, ensuring clear communication regarding orders, lead times, pricing and service expectations.

Oversee equipment and or tool checkout for items under warehouse responsibility.

Maintain fuel supply for Central Maintenance facility by monitoring and ordering from transportation.

Operate forklift when necessary.

Work closely with internal departments, cross-functional teams and leadership to understand purchasing needs and expectations.

Contribute to process improvements that enhance efficiency, accuracy and customer service.

Perform other duties as assigned.

Equipment Used:

Truck, truck and trailer combination, tailgate lift, forklift, ladders, computer, copier, inventory scanner,

Working Conditions:

Maintain emotional control under stress. Be capable of working in outdoor conditions. Continual walking, standing, climbing, stooping, bending, kneeling, reaching, and heavy lifting and carrying.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.