Clerk - Receptionist​/Bilingual

Position: Clerk - Receptionist/Applications - Bilingual Required
Reports To: Area Coordinator for Campus and Department Personnel
Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS02

Qualifications:

College hours, high school diploma or GED

Proficient keyboarding, word processing, and electronic file maintenance skills

Effective organizational, communication, and interpersonal skills

Exceptional telephone communication skills

Ability to work within deadlines and handle interruptions

Detail oriented

Work with confidential material

Expertise in computer

Bilingual (Spanish/English) preferred

Primary Purpose:

Receive and process applications. Greet visitors and respond to phone calls.

Specific Duties and Responsibilities:

Serve as receptionist for Human Resources.

Coordinate telephone and other communication within the department.

Process, and respond to, telephone inquiries, requests, and general information from within and outside of the District.

Greet and assist visitors and District personnel.

Type memos, letters, and other correspondence.

Maintain applicant files by scanning and attaching all references and supporting documentation.

Maintain applicant flow information.

Deliver, receive and distribute incoming and outgoing mail.

Serve as translator as needed for department.

Respond to e-mails requesting information.

Assist other areas of the department with special projects, when necessary.

Complete the Win Ocular/Talent Ed/MUNIS interface, as necessary.

Process applicant background checks, as needed.

Support and process relevant Win Ocular/Talent Ed functions.

Equipment Used:

Personal computer, scanner, printer, copier, Win Ocular and Talent

ED system, and fax machine.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours. Bending, standing, lifting, moving and relocating of boxes, files, and other materials.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.