Office Assistant III - Hookele Elementary

Office Assistant III, SR-08

$3,266.00 per month

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Experience Requirements

• Office Assistant III – Basic Experience 0.5 years, Clerical Experience 1 year, Supervisory Aptitude 0.5 years, Total Experience 1.5 years.
• Basic
  
  Experience:
  
  Knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  Experience involving a variety of clerical tasks demonstrating knowledge of office practices and procedures, ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Aptitude:
  Required for positions with supervisory responsibility; demonstrated by experience as a group or team leader, completion of supervisory training courses, and favorable supervisor appraisals.

Keyboarding/Computer Skill Requirement:
Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

• Paid holidays: 13 holidays per year (14 during an election year).
• Vacation: 21 days per year for applicable bargaining units.
• Sick Leave: 21 days per year, unused credits may accumulate toward retirement benefits.
• Health Insurance:
  State pays a portion of premiums for State-sponsored plans.
• Group Life Insurance:
  Free life insurance policy for employees and retirees.
• Other benefits:
  Flexible spending accounts, retirement plan contributions, tax shelter annuity, deferred compensation, disability insurance, Social Security, workers' compensation, union representation.

The Hawaii State Department of Education does not discriminate in its employment policies on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, National Guard participation, or any other protected classes.