Engineering | Administrative Assistant

Engineering | Administrative Assistant at Fontainebleau Miami Beach

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART." Morris Lapidus defined an iconic era of design and the Fontainebleau today continues that legacy with stage‑setting luxury and modern technology to create a vibrant guest experience.

A spectacular blend of Golden Era glamour, contemporary art, music, fashion and technology merge into a new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax—however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire’s Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach.

Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach and is considered the pinnacle of Lapidus’ career.

• Answer telephones and transfer to appropriate staff member.
• Create and modify documents using Microsoft Office.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties including but not limited to photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Research, price, and purchase office furniture and supplies.
• Set up and coordinate meetings and conferences.
• Support staff in assigned project‑based work.
• Prepare responses to correspondence containing routine inquiries.
• Create and modify documents such as invoices, reports, memos, letters and financial statements using Word processing, spreadsheet, database, and other presentation software such as Microsoft Office, Quick Books or other programs.
• Collect and maintain inventory of office equipment and supplies.
• Arrange for the repair and maintenance of office equipment.
• Other duties as assigned.

• Computer literate.
• Good writing, analytical and problem‑solving skills.
• Knowledge of principles and practices of organization, planning, records management, and general administration.
• Ability to communicate effectively and establish and maintain effective working relationships with staff.
• High school education or equivalent.
• Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high‑volume environment.

Mid‑Senior level

Full‑time

Administrative

Hospitality

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