Office Manager

Overview

Manages a variety of general office activities by performing the following duties personally or through the assistance of others.

• Organize office operations and procedures such as accounting, payroll, information management, filing systems, requisition of supplies and company assets, and other clerical services.
• Manage, lead, and develop all office employees.
• Interview and train new employees through training, then plan, assign, and direct work.
• Direct supervisory responsibilities in accordance with company policies and procedures.
• Answer and forward incoming telephone calls.
• Month End Tasks:
  • Complete inventory reconciliation, margin calculation, and perform pricing changes.
  • Run month end billing and complete medicine inventory reconciliation.
  • Post journal entry accruals.
• Scan in deposits.
• Oversee office productivity through proficient use of appropriate software applications.
• Formulate and maintain procedures for retention, protection, retrieval, transfer, and disposal of records.
• Assist Feed Yard Manager and Department Managers in developing annual budgets.
• Communicate with customers and outside vendors.
• Understand and ensure compliance with Cobalt Cattle Company HR policies and procedures.
• Provide needed support to management team.
• Perform new hire HR orientation for new Cobalt Cattle Company employees under the direction of the Cobalt Cattle Company HR Department.
• Evaluate personnel job performance, reward and discipline employees, address complaints, and resolve problems.
• Monitor daily implementation of activities, projects, policies, and procedures; notice errors and gaps; keep detailed and accurate records; process paperwork promptly and follow up on important details.
• Provide consistent, clear work direction relative to current priorities; delegate and assign work based on employee skill, experience, and development needs; monitor work progress against goals; manage conflicting requirements; remove obstacles; instill a sense of urgency relative to task.
• Assist in weighing incoming and outgoing trucks carrying commodities during peak seasons.
• Assist with the office duties of other office personnel when they are not present.
• Comply with all OSHA/Safety procedures, rules, and regulations.
• Complete paperwork and update Turnkey with harvest commodity quantities and costs.
• Manage seasonal harvest employees.
• Other duties as assigned.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to perform basic math functions and calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of Word Processing software, Spreadsheet software, Accounting software and Internet software.
• Bi‑lingual (English/Spanish) skills are a plus.
• Display consistent skills, behaviors, and attitudes congruent with the values and strategies of Cobalt Cattle Company; model high performing level of motivation, performance, and personal integrity that others strive to emulate; match actions and words.
• Understand the organization, strategic objectives, structure; work effectively within the organization to achieve results; work continuously to make linkages and build networks within the organization.
• Match resources, processes, and management style to the demands of the situation; preserve and develop productive capacity while accomplishing immediate and long‑term objectives, concentrating on core business.
• Meet or exceed technical/functional expectations.
• Communicate in an open, straightforward, honest, and respectful style.
• Create an environment that encourages and reinforces teamwork.
• Deal with others in an honest, ethical, and fair manner; act in ways that are consistent with beliefs: openly address conflicts when they arise; provide clear and appropriate reasons for decisions.
• Must be able to adapt to changes in the work…