Administrative Assistant; Construction

Strategic Staffing Solutions is currently looking for an Administrative Assistant for a contract opportunity with one of its Energy clients!

Job Title:

Administrative Assistant (Construction Environment) Role Type: W2 only Duration: 6 months

Location:

Conway Springs, KS Schedule Onsite

Monday - Friday, 7:30 a.m. – 4:00 p.m. (Additional hours as required)

Requires a high school diploma or the equivalent. A bachelor's degree in business, communications, accounting, or a related field is preferred, but not required.

A successful candidate must possess and maintain a valid driver's license. This job will require intermittent travel as needed.

The ideal candidate will possess the ability to perform successfully in a fast paced environment, maintain superior communication skills, and provide support to multiple personnel.

The position provides essential administrative and clerical support to the on‑site construction management team throughout a multi‑year construction project. Working primarily from an office trailer on an active job site, this role helps maintain project documentation, supports field operations, coordinates communication, and ensures the office runs efficiently. The ideal candidate is organized, adaptable, and comfortable working in a dynamic construction environment.

• Administrative support include Project Managers, Project Supervisors, Staff Engineers, and Field Management.
• Assist with preparing purchase orders, invoice coding, and expense tracking.
• Assists in planning and coordinating training and safety events.
• Prepares monthly expense reports for supported personnel.
• Coordinate travel planning and scheduling for individuals and groups.
• Manage incoming calls, visitors, deliveries, and mail for the project site.
• Prepare meeting agendas, take minutes, and distribute follow‑up documentation.
• Maintain and organize the office trailer, ensuring supplies, equipment, and documents are readily accessible.
• Coordinate facility scheduling and catering for large meetings and events.
• Create requisitions and receipts for vendors.

• Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy.
• Requires strong computer skills and working knowledge of Microsoft Office.
• People Soft and Box Systems or related systems experience is preferred.
• Must have the ability to apply creative problem solving and sound reasoning.
• Must be able to handle multiple priorities, organize workload, adapt quickly and provide a high level of internal communication.
• Must be able to work both independently and as a member of a team. Comfortable working in a job‑site environment (office trailer, PPE required when entering the field).

Normal field office working conditions. Must have a satisfactory work record including good attendance.

Beware of scams. S3 never asks for money during its onboarding process.