Office Administrator

We Love to Build — People, Teams, and Futures

At Koehn Construction Services, we’re builders  for us, building means more than projects or structures — it’s about people.

We build teams that trust each other, processes that create excellence, and careers that have meaning. We believe in doing the right thing, delivering on our word, and solving problems with creativity and grit.

Our core values guide everything we do:

• Gets It Done – We take ownership and follow through.
• Dependable – Our word matters. You can count on us.
• Acts with Integrity – We do what’s right, even when no one’s watching.
• Problem Solver – We lean into challenges and find a way forward.

These aren’t just company values — they’re the traits we look for in every person who joins our team. Because when people who share these values come together, incredible things happen.

Our Purpose — We Love to Build — is more than a statement; it’s a way of life. We build opportunity, leadership, and a better future for our people and the communities we serve.

If you’re the kind of person who’s never satisfied with the status quo, who wants to grow, lead, and make a difference, there’s a place for you here.

Join us — and help us build what’s next.

The Office Administrator supports daily office operations by managing front‑desk responsibilities, coordinating deliveries, maintaining a professional office environment, and providing general administrative support. This role ensures the office functions efficiently, presents a professional image to visitors and vendors, and supports internal teams through organization, communication, and in‑house production needs.

• Serves as the first point of contact for visitors, clients, partners, and vendors.
• Answers phones professionally and directs inquiries to the appropriate team members.
• Maintains a welcoming, organized, and professional front‑office environment.

• Receive, log, and distribute incoming deliveries accurately and promptly.
• Coordinate outgoing shipments and ensure proper packaging and labeling.
• Communicate delivery issues or delays to the appropriate internal teams.

• Ensures the office is clean, organized, and presentable for staff, clients, and guests.
• Maintains conference rooms, lobby areas, and shared spaces to reflect KCS standards.
• Supports brand consistency by keeping materials, signage, and displays aligned with imaging expectations.

• Provide administrative support across departments as needed.
• Maintain organized records, files, and shared office documentation.
• Assist with scheduling, data entry, and routine office coordination tasks.

• Supports internal printing needs including proposals, presentations, and plan sets.
• Ensures printed materials meet KCS quality and branding standards.
• Manages supplies, printers, and equipment to ensure availability and functionality.

• Education/
  
  Experience:
  
  High School Diploma or GED and a minimum of 3 years of administrative or role‑related experience; or a combination of education and experience providing at least 3 years of competency in similar responsibilities.
• Strong communication skills (verbal and written).
• Excellent organizational skills and attention to detail.
• Able to multitask effectively in a fast‑paced environment.
• Punctual, professional, and team‑oriented.