Administrative Assistant

Contract Role | Administrative Assistant in Conway Springs, KS
Duration: 18 months contract with possible extension
Pay Range: $20 - 25.39/hour on w2

Job Description:

Scheduled Work Hours: Monday - Friday, 7:30 a.m. – 4:00 p.m. (Additional hours as required)

Department: Generation Development

Summary of Primary Duties and Responsibilities:

• The position provides essential administrative and clerical support to the on site construction management team throughout a multi year construction project.
• Working primarily from an office trailer on an active job site, this role helps maintain project documentation, supports field operations, coordinates communication, and ensures the office runs efficiently.
• The ideal candidate is organized, adaptable, and comfortable working in a dynamic construction environment

Duties include, but are not limited to:

• Administrative support include Project Managers, Project Supervisors, Staff Engineers, and Field Management.
• Handling confidential project documentation.
• Assist with preparing purchase orders, invoice coding, and expense tracking.
• Assists in planning and coordinating training and safety events.
• Prepares monthly expense reports for supported personnel.
• Coordinate travel planning and scheduling for individuals and groups.
• Manage incoming calls, visitors, deliveries, and mail for the project site.
• Prepare meeting agendas, take minutes, and distribute follow up documentation.
• Maintain and organize the office trailer, ensuring supplies, equipment, and documents are readily accessible.
• Coordinate facility scheduling and catering for large meetings and events.
• Create requisitions and receipts for vendors.

Education and Experience Requirements:

• Requires a high school diploma or the equivalent. A Bachelor’s degree in Business, Communications, Accounting, or related field is preferred, but not required. The ideal candidate will possess the ability to perform successfully in a fast paced environment, maintain superior communication skills, and provide support to multiple personnel.

Skills, Knowledge, and Abilities Required:

• Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy.
• Requires strong computer skills and working knowledge of Microsoft Office. People Soft and Box Systems or related systems experience is preferred.
• Must have the ability to apply creative problem solving and sound reasoning.
• Must be able to handle multiple priorities, organize workload, adapt quickly to change, and provide a high level of internal communication.
• Must be able to work both independently and as a member of a team.
• Comfortable working in a job site environment (office trailer, PPE required when entering the field).

Licenses and Testing Required:

Successful candidate must possess and maintain a valid driver's license. This job will require intermittent travel as needed.

Working Conditions:

Normal field office working conditions. Must have a satisfactory work record including good attendance.