Sales Administrative Coordinator

Sales Administrative Coordinator – Idea Tek

Idea Tek is looking for a Sales Administrative Coordinator to support our Director of Sales and the broader sales team by managing processes, calendars, reporting, and documentation. This is a dynamic, detail‑oriented role where consistency, follow‑through, and a love for organization will set you apart.

• Support the Director of Sales through calendar management, meeting coordination, and administrative task ownership
• Build PowerPoint presentations and support internal and external communications
• Maintain sales order accuracy, documentation, and processing through online and phone systems
• Manage quotes, contracts, proposals, invoices, and other essential documentation
• Liaise with Customer Service, finance, and operations teams to ensure seamless order fulfillment
• Maintain and update CRM and customer databases for accuracy and integrity
• Generate regular sales reports and assist with basic data analysis to support team decisions
• Respond to client inquiries and track down missing order details
• Track inventory levels to keep sales informed of availability
• Look for opportunities to improve processes, streamline workflows, and reduce inefficiencies

• Eye for design and visual presentation—can create polished slides and marketing‑style decks
• Experience with CRM systems, spreadsheets, and collaborative project management tools
• Familiarity with sales workflows or support in a telecom, SaaS, or tech‑enabled business
• Basic comfort with data and reporting—able to pull metrics and create dashboards

• Highly organized and proactive—anticipates needs before they're spoken
• Detail‑driven with a strong sense of ownership and accountability
• Clear communicator who keeps things on track and teams informed
• Calm under pressure and thrives in fast‑paced environments
• Trustworthy, professional, and committed to supporting the success of others
• Tech‑savvy and resourceful—knows how to figure things out

You’ll kick off your day by aligning on sales priorities and reviewing the director’s calendar to ensure everything is on track. You might prep for a partner meeting, polish a presentation, or process a handful of new customer orders. Midday, you’ll coordinate with finance to confirm billing and generate a sales report for the weekly team meeting. Whether it’s solving a quick issue, sending a contract, or finding a way to streamline a clunky task—your work keeps the team running.

Idea Tek is a cutting‑edge telecommunications company dedicated to bringing fast, reliable internet to underserved communities. We value employees, fostering collaboration, growth, and community involvement.

• Competitive pay
• Medical, dental, vision, life, and 401k with match
• Free coaching/counseling for employees & families
• Tuition reimbursement for personal and professional growth
• Culture that values results, effort, and integrity

• We are Trustworthy – We build confidence through transparency, follow‑through, and dependability.
• We count on Big Thinkers – We don’t just imagine the future—we create it with bold, actionable ideas.
• We have a Resilient Spirit – We embrace challenges, bounce back from setbacks, and keep striving for more.
• We stand on Belief – We believe everyone deserves access to technology that helps them learn, grow, and thrive.
• We foster Connectedness – Our work goes beyond broadband—we build real connections within our team and our communities.
• We drive Innovation – We’re always looking for ways to improve and redefine what’s possible.

• Previous experience in administrative, executive assistant, or organizational support
• Experience supporting leaders or teams in a high‑volume, fast‑paced environment
• Strong attention to detail and ability to juggle multiple priorities
• Strong system skills with comfort navigating CRM platforms and shared tools
• Excellent written and verbal communication skills

If you're excited to join a team that supports real people, builds meaningful technology, and solves problems that matter— apply today!

Seniority level:
Entry level,

Employment type:

Full‑time, Job function:
Administrative, Industries:
Telecommunications.

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