Public Safety Administrative Coordinator - Bozeman Police Department

The Bozeman Police Department is now accepting applications for a dedicated Public Safety Administrative Coordinator who provides confidential, high-level administrative support to the Police Chief and serves as a key liaison between the department, City staff, partner agencies, and the public while promoting positive inter-agency and community relations. This role supports daily departmental operations through independent management of correspondence, records, scheduling, onboarding coordination, financial tracking, policy support, and meeting and event coordination, while ensuring accuracy, confidentiality, and effective interagency and community communication.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package. Full-time City of Bozeman employees receive top-tier benefits including 15 vacation days, 12 sick days, 12 holidays, 8 weeks of paid parental leave, bilingual pay, excellent retirement options, comprehensive health, dental, and vision plans, discounted ski tickets and gym memberships, and much more!

• Serves as primary administrative liaison between Chief, and designees, and City staff, business and community organizations, and the public and promotes positive inter-agency and community relations.
• Provides complex administrative support to the Chief, and designees, on sensitive and highly confidential matters.
• Independently drafts and responds to general correspondence, emails, voicemails, memoranda, departmental records requests, and reports pertaining to standard policies for internal and external stakeholders.
• Maintains detailed calendars for the Chief and/or assigned designees, arranging interviews, appointments, schedules, conferences, travel, and itineraries.
• Coordinates access to electronic systems for department members and related staff onboarding duties.
• Provides ongoing administrative support as the primary internal point of contact for departmental questions, troubleshooting, and day-to-day operational needs.
• Enter departmental invoices for payment through accounts payable and monitors department expenditures.
• Performs quality control to ensure the accuracy, timeliness, and completeness of agency records.
• Processes applications, permits, licenses, or other documents related to departmental operations as required.
• Confers with administrative staff from other agencies to gather and exchange information.
• Ensures confidential information is disseminated in accordance with State and Federal law, policies procedures, and guidelines.
• Assists in the development, review, and implementation of departmental policies, procedures, and standard operating guidelines.
• Coordinates and arranges appropriate access to Public Safety facilities for department employees, other City staff, and the public.
• Assists with organization and coordination of community outreach, public meetings, training events, and interagency collaboration.
• Assists in the maintenance of Public Safety webpages.
• Assists in the preparation of departmental budgets including data collection, analysis, and determination of annual budget needs.
• Prepares rooms for meetings, trainings, or other events, including set up, clean up, check-ins and general assistance.
• May prepare and distribute informational materials and advertisements.
• Establishes and maintains complete and timely records and files.
• May serve as a liaison between Chief, or designees, and Communications staff, assisting with scheduling of media interviews and public announcements as necessary.
• Orders, receives, and distributes supplies, forms, and related items.
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees.
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.
• Responds to citizens’ questions and comments in a courteous and timely manner.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Performs other duties consistent with the role and function of this classification.

• Bachelor’s Degree in Criminal Justice, Law Enforcement, Business Management, Public Relations, or closely related field,
• Considerable (3 or more years) of increasingly responsible administrative experience including records management and customer service,
• Any combination of…