Property Manager- Head of Real Estate and Facilities

Overview

Head of Real Estate & Facilities

Location:

Kansas City, MO

Reports to:

Chief Operating Officer
Type:
Full-time, Exempt

About the Role

We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations. This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective.

Real Estate Strategy & Expansion

• Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations
• Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth
• Manage relationships with brokers, landlords, attorneys, architects, and contractors
• Oversee office openings, relocations, and closures from concept through occupancy
• Build standardized playbooks for new market entry and office launches

Property & Facilities Management

• Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.)
• Implement preventive maintenance programs to reduce downtime and emergency issues
• Ensure offices meet safety, compliance, and accessibility requirements
• Manage vendor contracts, service-level expectations, and cost controls
• Establish consistent office standards while accommodating local market needs

Build-Outs, Projects & Capital Planning

• Lead office build-outs, remodels, furniture procurement, and space optimization projects
• Manage budgets, timelines, and deliverables for all capital projects
• Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs
• Ensure offices reflect firm branding and professional standards

Financial & Operational Oversight

• Develop and manage real estate and facilities budgets
• Track occupancy costs, CAM charges, lease obligations, and vendor spend
• Identify opportunities for cost savings, efficiency, and consolidation
• Provide regular reporting and recommendations to executive leadership

Team & Vendor Leadership

• Manage internal facilities staff and/or external property management partners
• Create scalable processes, documentation, and SOPs
• Serve as the escalation point for location-related issues
• Build a culture of accountability, responsiveness, and proactive problem-solving

Required

• 4+ years of experience in commercial real estate, facilities management, or corporate workplace operations
• Proven experience managing multiple locations across regions
• Strong background in lease negotiations, build-outs, and vendor management
• Experience supporting fast growth and frequent office expansion
• Exceptional organizational, communication, and negotiation skills
• Ability to balance strategic planning with hands-on execution
• Willingness to travel to office locations as needed

Preferred

• Experience in a law firm or professional services environment is a plus but not required
• Familiarity with national or multi-state operations
• Experience building facilities functions from scratch or through rapid scale