Project Manager|Capital Projects

Location

Central Headquarters
3801 Dr Martin Luther King Jr Blvd
Kansas City, MO 64130, USA

Swope Health is a Federally Qualified Health Center (FQHC) committed to providing accessible, high-quality healthcare to underserved communities. The Project Manager plays a critical role in the Capital Projects department, supporting the planning, design, and execution of healthcare facility projects—from small space modifications to large-scale clinic expansions. This position ensures projects are delivered on time, within budget, and in compliance with regulatory standards, funding requirements, and HRSA capital project guidelines.

The Project Manager collaborates with internal stakeholders, clinical teams, architects, engineers, contractors, and regulatory agencies to ensure patient-centered design and operational efficiency.

• Assist with feasibility studies to support initial project “go/no-go” decisions.
• Develop project scopes, schedules, budgets, and risk assessments.
• Lead all phases of capital and construction projects, from concept development through occupancy and closeout.
• Coordinate design and construction teams, ensuring alignment with FQHC operational needs, infection control standards, and accessibility requirements (ADA, UBC, FGI).
• Prepare and maintain project documentation, including HRSA-related grant or capital funding requirements (e.g., FCI, EID, NEPA/Section 106, Davis-Bacon compliance).
• Develop and coordinate move-in plans to ensure smooth transitions into new or renovated spaces.

• Serve as the primary liaison between internal departments, executive leadership, and external consultants and contractors.
• Facilitate design and construction meetings, providing regular updates on project milestones and budgets.
• Collaborate with clinical and operations staff to ensure design and workflow support patient-centered care models.

• Assist with financial reporting and documentation for grant-funded projects, including HRSA or other public/private capital funding.
• Develop and manage capital project budgets, track expenditures, and ensure adherence to funding requirements.
• Implement cost control measures and provide financial forecasting to support decision-making and budget adherence.
• Ensure strict adherence to Federal Procurement Guidelines, applicable grant conditions, and Swope Health policy.
• Develop Requests for Proposals (RFPs), manage competitive bidding processes, and oversee vendor selection.
• Support procurement and contracting processes in accordance with federal and FQHC purchasing policies.
• Maintain procurement documentation and ensure audit readiness.
• Monitor scheduling and reporting obligations tied to grant milestones.

• Ensure all projects comply with relevant codes, regulations, and funding requirements (OSHA, CMS, HRSA, Joint Commission, FGI, local building codes).
• Coordinate permitting, environmental reviews, and safety inspections.
• Maintain documentation required for audits or funding closeouts.

• Provide timely project status reports to leadership, board committees, and funding agencies.
• Maintain clear communication channels with all stakeholders to manage expectations and resolve issues proactively.

• Support the capital budgeting process by gathering requirements and providing cost estimates.
• Maintain organized project documentation and historical records for compliance and audit readiness.
• Coordinate FF&E planning, procurement, and installation.
• Assist with transition planning and activation for new or renovated spaces.
• Provide support to the Director of Capital Projects on ad hoc assignments and strategic initiatives, including long-term capital improvement planning.

• Bachelor’s degree in Project Management, Construction Management, Architecture, Engineering, or Healthcare Administration required.
• Minimum of 5-7 years of progressively responsible experience in project management, with at least 2-3 years in healthcare or capital projects.
• Experience managing federally funded capital projects (HRSA, USDA, CDBG, etc.) strongly…