Principal Court Clerk - Criminal Records

Overview

Department: Criminal Records
County or State Funded: State
Exempt or Non-exempt: Non-exempt
Paygrade: S-20
Salary payrate: $18.42 hourly

• Performs case processing in receiving and initiating electronic case files; performs technical duties such as reviewing and processing judgments, grand jury indictments, preparing warrants and summonses, scheduling hearings, and data entry into the automated case management system for criminal cases.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving monies, reconciles financial accounts, and prepares daily, weekly, and monthly financial reports.
• Provides information and customer assistance in person via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• Works effectively with colleagues across different departments.
• May assign, direct, supervise, and coordinate the work of personnel of the office and may participate in the hiring process of such personnel.
• Answers procedural questions for staff.
• May coordinate, supervise or deliver training on procedural and/or technical matters.
• May serve as a lead on implementation of new technology, court procedures and other projects.
• Engages directly in complex tasks.
• Prepares, analyzes and/or supervises the preparation and timely dispatch of operational and financial reports as may be required or requested.
• Conduct research as required to meet department reporting analysis needs.
• Support reporting accuracy and assist in correcting identified inaccuracies.
• May participate in financial audit activities.
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Enters orders, court dates, pleadings and other court matters.
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Perform other duties as required.

• Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Comprehensive knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
• Ability to work with minimal supervision and follow oral and written instructions.
• Requires strong time management and organization skills with the ability to be detail oriented.
• Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
• Ability to plan, assign and supervise the work of subordinate employees engaged in a variety of activities.
• Ability to analyze and interpret complex sets of data, draw meaningful conclusions and communicate the results in an effective manner.
• Ability to maintain a variety of complex records and prepare reports from an automated system and other sources as required.

(Equivalent combination of relevant education and experience may be substituted on a year-for-year basis,…