Group Reservations Coordinator

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* ```html Responsibilities Group Reservations & Coordination

• Manage all group reservations from contract input to final rooming list entry, ensuring accuracy in the PMS and reservation systems.
• Maintain up‑to‑date group blocks, cutoff dates, and inventory, adjusting as needed to optimize hotel occupancy.
• Process reservation requests, changes, and cancellations received via phone, email, or other channels with precision and efficiency.
• Verify room type availability, rates, occupancy, and eligibility for qualifying discounts or negotiated rates.
• Ensure proper coding for special reservation types such as complimentary rooms, employee rates, travel agent inspections, and wholesale bookings.
• Support Transient/Leisure reservations as needed. Partner with Director of Leisure Sales and Director of VIP and Guest Experience as needed.
• Serve as the primary liaison between Sales, Events, Front Office, Revenue, and Accounting to ensure seamless group execution.
• Communicate all relevant group details to internal departments, ensuring operational readiness and guest satisfaction.
• Support the Revenue Manager and Director of Revenue with daily reporting, system updates, and inventory management for both transient and group segments.
• Maintain parity and accuracy across all systems through regular reconciliation.

• Welcome and acknowledge guests in alignment with Andaz brand standards, delivering warm, genuine, and personalized service.
• Anticipate guest needs by actively listening, asking thoughtful questions, and observing preferences.
• Engage guests in meaningful conversation about their stay, hotel offerings, and local Miami Beach experiences.
• Handle guest concerns using brand‑specific service recovery processes to build trust and enhance satisfaction.

• Uphold confidentiality of guest information, proprietary materials, and company assets.
• Follow all company policies, procedures, and quality assurance standards.
• Maintain a polished, professional appearance consistent with Andaz brand expectations.
• Communicate clearly and professionally with guests, colleagues, and partners, including proper telephone etiquette.

• Foster positive working relationships with colleagues, supporting team goals and contributing to a collaborative environment.
• Handle sensitive issues with tact, diplomacy, and respect.
• Participate in cross‑department communication to ensure smooth operations and exceptional guest experiences.

Administrative & Reporting Duties

• Prepare and update daily, weekly, and monthly revenue and group reports (e.g., STR, internal revenue tools).
• Process commissions accurately and in a timely manner.
• Ensure accurate billing for all group reservations and collaborate with Accounting to resolve discrepancies.

Operational Support

• Assist with additional tasks and projects as assigned by leadership.
• Move, lift, or carry items up to 10 pounds as needed to support office operations.

As an Andaz Miami Beach colleague, you will enjoy the following benefits:

• Free room nights, Discounted and Friends & Family Room Rates
• Medical, Dental, and Vision Insurance with only a 30-day waiting period!
• 401K with company match
• Free Parking
• Generous Paid Time Off
• Paid Family Bonding Time and Adoption Assistance
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more

Our Values:
Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

At Hyatt, we believe in the power of belonging – of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human, connected, and sustainable. Here, everyone’s role matters. Opportunities are yours to shape. Your individuality is celebrated.

At the heart of Hyatt is our shared belief that hospitality is more than just a job – it’s a career for people who care.

If you are a results‑oriented individual with a passion for selling a vibrant, playful hotel with one‑of‑a‑kind gathering places offering the perfect backdrop for meetings, weddings, and special occasions, become part of Miami’s first Andaz luxury lifestyle resort – Apply now!