Proposal Specialist

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Master's Transportation provides the following pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$24.00/hr - $28.00/hr

With Master's Transportation, you can be part of a fast-growing, innovative company. Our new company headquarters located on 40 acres in Kansas City, MO, features a state-of-the-art, climate-controlled facility. The Master's leadership team values our people and supports their growth and positive employee experience. For people looking to contribute, build on their skills, and work together for shared success, it's an exciting time to join the company!

• Competitive health insurance, dental, vision, company-paid life insurance, and short/long-term disability benefits.
• 401(k) with company match.
• Discounts for travel, entertainment and more.
• Investment in Employee Development

Job Title: Proposal Specialist

Classification: Non-Exempt

Salary Range: $24-$28 per hour

Reports To: Director of New Business

Position Type: Full Time

Work Schedule: M-F 8:00 AM - 5:00 PM

The Proposal Specialist will be detail-oriented and highly organized and will support our Bid Team in the coordination, preparation and submission of proposals and bids. In addition, provide quotes to sales team based on specification requirements of customers.

• Generate proposal/bid responses to RFIs, RFPs, RFQs, etc.
• Ensure all responses meet compliance requirements
• Maintain the timeline for each bid response to meet deadlines
• Ensure responses reflect the company’s branding and messaging standards
• Submit pricing to sales team for customer requested vehicles

• Assist in evaluating RFP/bid opportunities
• Assist in the development, formatting and compilation of proposal response documents
• Track and manage response deadlines, ensuring timely submissions
• Maintain response content libraries, templates and boilerplate materials
• Coordinate input from technical, pricing, legal and executive teams
• Ensure compliance with customer requirements and company standards
• Format documents according to customer specifications
• Aid in the arrangement of submission documents
• Submit responses in the absence of the Bid/Sales Administrator
• Provide status updates and post-submission reviews/bid tabulations
• Monitor proposal portals and assist in opportunity tracking
• Coordinate with manufacturers on specifications to develop quotes for sales team
• Provide administrative support to Bid Team and Director of New Business

• Strong attention to detail, organization, problem-solving skills and time management
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (especially Word and Excel) with ability to become familiar with firm-specific programs and software
• Friendly and professional demeanor
• Ability to work autonomously as well as with team members

• Experience with government or commercial proposal submissions
• Familiarity with SharePoint and Adobe Acrobat
• Ability to multitask and manage competing priorities under tight deadlines
• Collaborative mindset with strong interpersonal skills
• High level of discretion and professionalism
• Process-driven with a commitment to quality and accuracy
• Sense of urgency
• Flexibility

Supervisory Responsibilities: None

• May require occasional overtime to meet submission deadlines
• On-site, in office

Travel Requirements: None

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Mas…