Wellness Analyst

LOCATION

Kansas City, MO (hybrid work environment with two days in office)

Under general direction, the benefit & wellness analyst serves as a subject-matter expert for the administration, development, and continuous improvement of the company’s Total Rewards programs. This includes health, dental, vision, life insurance, disability plans, flexible spending accounts, retirement plans, wellness initiatives, and other employee benefit offerings. The role ensures benefit programs are delivered accurately, efficiently, and in full compliance with federal, state, and local regulations while supporting organizational strategies.

The analyst also oversees the company’s Be Well wellness program, including creation of the annual wellness calendar, partnership with insurance carriers, the EAP vendor, and the broker to deliver a robust, data-driven health and well-being strategy that improves employee engagement and reduces overall benefits costs.

The analyst supports M&A activities by evaluating acquired company benefit programs, performing comparative analysis to align offerings with existing plans, supporting integration planning, and participating in on-site transition activities as required. The analyst independently drives process enhancements, identifies operational gaps, proposes solutions, and implements updates in a fast-paced environment.

At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the starting salary to be between $80,000-$100,000.

• Responsible for day-to-day administration, compliance, and communication of health & welfare and retirement plans in accordance with company policies and strategies.
• Serves as the primary point of contact for all benefit processes and documentation.
• Collaborate with HR peers to establish best practices and maintain standardized operating procedures for benefits administration.
• Develops, implements, evaluates, and revises internal processes to increase operational efficiency and reduce costs.
• Conducts benefit due diligence for M&A activity, including analysis of acquired benefit plans, comparison to current Total Rewards programs, and identification of integration requirements.
• Supports end-to-end M&A benefits integration, including timelines, employee communications, vendor coordination, and travel to acquired locations for onsite education and transition support.
• Coordinates retirement committee meetings, including scheduling, material preparation, minute-taking, and distribution of follow-up communications.
• Partners with benefit brokers and vendors to ensure proper employee enrollment, coverage accuracy, and timely resolution of provider disputes.
• Manages benefits billing and invoices, Summary Plan Description (SPD) review and distribution, payroll deductions, contributions auditing, and reconciliation.
• Conducts monthly benefit deduction audits to ensure accurate enrollment and payroll processing; manages premium arrears reporting, communication, and payroll adjustments.
• Prepares and coordinates vendor review activities in partnership with the benefits broker.
• Supports compliance activities, including standard audits and federal/state reporting requirements.
• Oversee the administration of COBRA compliance.
• Administers the company’s Be Well wellness program, including development of the annual wellness calendar and coordination of all program activities.
• Partners with insurance carriers, the EAP vendor, and the broker to design and deliver a comprehensive, data-informed wellness strategy.
• Leads wellness communications, engagement initiatives, and incentive programs while ensuring compliance with HIPAA and applicable regulations.
• Analyzes participation and health-related metrics to evaluate wellness program effectiveness and recommend continuous improvements.
• Prepares benefit dashboards and reporting (enrollment statistics, cost…