Executive Assistant

Position

Description:

As an Executive Assistant at Lineal Services, you are a trusted partner to executive leadership, responsible for ensuring seamless day-to-day operations, clear and timely communications, and proactive administrative support. Lineal views the Executive Assistant as a critical contributor to executive effectiveness, organizational efficiency, and internal coordination across teams.

This role is designed for an individual with exceptional organizational skills, strong attention to detail, and a high degree of professionalism. You will manage competing priorities, anticipate executive needs, and serve as a key liaison between leadership and internal and external stakeholders. You are expected to uphold high standards of accuracy, discretion, and responsiveness while enabling executives to focus on strategic initiatives and client-facing priorities.

• Act as the primary point of contact for executive leadership, managing communications and follow-ups on their behalf
• Manage complex calendars, including scheduling meetings, coordinating across time zones, and resolving conflicts
• Assess inbound communications and requests, determining priority, urgency, and appropriate next steps
• Prepare, review, and organize correspondence, presentations, reports, and other executive materials
• Coordinate meetings, including agendas, materials, logistics, and action item tracking
• Support planning and coordination of internal and external meetings, offsites, and events
• Arrange domestic and international travel, including itineraries, accommodations, and expense tracking
• Maintain a high level of confidentiality when handling sensitive company and client information
• Track tasks, deadlines, and commitments to ensure timely follow-through
• Coordinate with internal teams (Operations, Finance, Sales, Legal, HR, etc.) to ensure executives are well-prepared and informed
• Assist with special projects and initiatives as assigned by executive leadership

• Anticipate executive needs and proactively address issues before they arise
• Communicate clearly, professionally, and timely with executives, colleagues, and external stakeholders
• Manage multiple priorities in a fast-paced environment while maintaining accuracy and attention to detail
• Demonstrate exceptional organizational and time-management skills
• Operate with discretion, sound judgment, and professionalism at all times
• Adapt quickly to changing priorities and evolving business needs
• Maintain a service-oriented mindset focused on enabling executive and organizational success
• Continuously seek opportunities to improve processes, efficiency, and effectiveness

• 4+ years of experience as an Executive Assistant or in a senior administrative support role
• Proven experience supporting senior executives in a fast-paced professional environment
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, Google Workspace, and collaboration tools
• Excellent organizational skills and attention to detail
• Ability to manage confidential information with discretion and integrity
• Proactive, solutions-oriented approach to problem-solving

• Experience supporting executives in a professional services, technology, or legal services environment
• Familiarity with project coordination or operational support
• Experience working in a distributed or global organization

This role is ideal for an individual who thrives in a high-impact support position and is motivated by enabling executive leadership and organizational excellence. The Executive Assistant is a key role at Lineal, contributing to operational efficiency, clear communication, and the successful execution of strategic priorities.