Records & Compliance Coordinator

Overview

The Records & Compliance Coordinator is responsible for producing a variety of work product related to information governance across all offices. Work product includes, but is not limited to, the management of records life cycle associated with paper file management, client response audits and data governance of the records management system. The Records & Compliance Coordinator must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members.

In all situations, it is expected that the Records & Compliance Coordinator will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities.

As the Firm continues to grow, there is a high probability that travel for this position will occur in 2026 and beyond. We encourage candidates that can adjust to changes in procedures and demonstrate effective allocation of time resources to apply. Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

• College Degree or equivalent work experience.
• 3-4 years law firm or records management experience.
• Strong computer skills required.

• Law Firm experience preferred.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of five (5) days in the office is required.

• Information Governance (90%)
  • Coordinates client audit responses.
  • Works closely with Manager/Supervisor to implement retention / disposition policies for client and firm records.
  • Responsible for projects related to internal audits for all warehouse activity.
  • Responsible for documenting disposition in automated IG systems and ensuring that actual records destruction occurs within Firm guidelines.
  • Responsible for searching for materials which may not be readily available to find resolution for requestors.
  • Responsible for gathering and documenting the client requests to release their paper file sets. Communicates with the IG Matter Mobility Specialists to ensure that coordination of file sets are released together timely.
  • Maintains Transition Centers to ensure records are organized and easily retrieved.
  • Responsible to ensure daily requests are met across all offices.
  • Responsible for keeping the records locations accurately documented within the records system.
• General and Administrative (10%)
  • Performs other duties as assigned.

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

This position has no supervisory responsibilities.

Travel as needed.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. The employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to…