Administrative Assistant- Community Engagement

Administrative Assistant-Community Engagement Listing Expiration Date:
February 5, 2026

Applicants must upload a resume and cover letter outlining their qualifications for this position with their application.

• Maintain personnel confidential files and other department records through filing, indexing, cross-referencing and purging. Process paperwork and correspondence, memorandums and reports. Edit drafts and provide clerical services to element and department members.
• Provide staff assistance to the assigned element, which may include assisting users in the operation of personal computers and managing computerized tracking systems. May assist in preparation of department-related banquets, ceremonies, and luncheons.
• Handle a variety of moderately complex clerical and administrative tasks as required by the element, which includes: day-to-day administrative tasks, such as answering phones, tracking mail, ordering supplies, timekeeping duties (i.e. verify and calculate payroll forms for accuracy), scheduling the Community Room/Training Room, and forwarding/filing documents. Day-to-day administrative tasks may also include assisting with front desk duties.
• Must have strong written and oral communication skills; interpersonal skills; and a commitment to teamwork, flexibility, dependability, creativity and adaptability.
• Respond to internal and external inquiries, and other requests for information.
• Maintain reliable and predictable attendance. May be required to work flexible hours.

Must reside within 30 statute miles of Kansas City, Missouri city limits during employment

Must be knowledgeable in administration and maintenance of office automation programs, current office equipment and English grammar.

Must possess strong organizational and communication skills. Independent judgment, initiative, and attention to detail are essential.

Incumbent will be required to complete post offer, pre-employment testing per Department Policy.

Must meet department-established physical, cognitive, and psychological health standards

This position is primarily sedentary and the incumbent may be required to sit for long periods of time. Other physical requirements associated with filing; lifting up to 20 lbs. occasionally, bending, stooping, and kneeling.