Program Assistant - Youth and Prevention Services

Program Assistant - Youth and Prevention Services

Join to apply for the Program Assistant - Youth and Prevention Services role at Beacon Mental Health
.

This position administratively supports the youth services and prevention teams through clerical duties, organization, follow up, coordination, and evaluation.

• Provides administrative support, as requested, under the direction of the Clinical Youth Services Manager, Prevention Manager, and/or Director of Youth Services.
• Works with Managers and Director to develop and maintain daily coordination of clinical referrals and prevention programming, by maintaining associated spreadsheets, logs, calendars and social media.
• Administrative clinical duties within EHR including data entry, opening charts, coordinating referrals and running reports.
• Works collaboratively with Quality Improvement, Medical Records and Billing and Finance Departments as needed to gather data, track expenditures, ensure adherence to procedures, and compliance with outcomes.
• Takes, composes and distributes minutes for department and committee meetings as assigned.
• Copies and collates documents, supplies, meetings, training materials, and event packets.
• Maintains departmental calendars, correspondence, celebrations, and cleaning routines.
• Assists with preparation of onsite and virtual trainings (registration, follow-up evaluation, etc.) and conferences such as Northland Youth Leadership Summits, Northland Prevention Conference, Legislative Forum, and documentary screenings.
• Gathers resources (deliver if needed) requested for area events/resource fairs and helps to staff and coordinate events.
• Assists with coordination and organization of youth Holiday drive.
• Demonstrates professional conduct and courtesy to peers, consumers and community as a representative of Beacon.
• Other duties and/or responsibilities may be assigned by supervisor.

• High School diploma or equivalent required.
• Bachelor’s degree preferred.

• 1+ to 3 years of position related experience required.

• Proven ability to manage multiple tasks while meeting various deadlines.
• Manage and execute tasks in a professional manner (grammar/spelling, etc.).
• Accreditations such as Certified Administrative Professional (CAP) are also preferred, not required.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Demonstrates ability to maintain schedules.
• Able to maintain an engaged, positive attitude in an ever-changing environment.
• Excellent customer service skills including oral and written communication skills to effectively interact with a wide variety of people.

• Entry level

• Full-time

• Administrative

• Mental Health Care

Kansas City, MO $42,000.00 - $47,000.00 (posted 2 months ago).