Billing Coordinator

The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City.

• Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions
• Generate and distribute pre-bills on a monthly basis
• Participate in monthly meetings with partner to review unbilled and AR inventory
• Process narrative edits and time and cost adjustments
• Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client
• Prepare client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed
• Upload LEDES invoices via e-billing hub and various e-billing websites, as necessary
• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
• Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely
• Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers
• Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries
• Participate in collections activities as needed, and identify and escalate deductions and/or collections issues
• Maintain telephone, email and personal contact with clients, attorneys, and staff
• Work closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections
• Work on special projects, analysis and implementation of special billing requests; generate reports as needed by billing Partners/secretaries/clients
• Observe confidentiality in all Firm and client matters
• Other duties as they arise

• 2-5 years of experience in a billing role, preferably at a law firm
• Service oriented and self-motivated with a high sense of urgency and pride in the product
• Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis
• Experience with Elite 3E software preferred
• Understanding of complex billing and/or E-Billing systems and processes with multiple workflows is desirable
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite
• Excellent written and verbal communication and interpersonal skills, with ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors
• High school diploma required

• Hybrid Work Flexibility – Enjoy a perfect balance between remote and in-office work
• Paid Time Off – Generous paid time off and firm holidays
• Referral Rewards – Earn bonuses for introducing talented colleagues to our team
• Mentorship & Career Growth – Access strong mentorship, global training programs, and career development support
• Engaging Culture – Participate in social events, volunteer and community service initiatives, and professional development opportunities
• Inclusive Parental Leave – Six months fully paid, for all parents regardless of gender or path to parenthood
• Wellbeing Benefits – $300 per calendar year for wellness activities and a Wellbeing Day, dedicated to your health
• Comprehensive Health Benefits – Medical, dental, vision, life, and disability coverage for you and your family
• Retirement Benefits – Starts on day one and 100% vested

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values guide decisions, unite us in our endeavours and strengthen our delivery for both our clients and our firm. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients we serve.

We support pro bono work, volunteering and charitable partnerships, and minimising environmental impact, including through our commitment to net-zero standards and emissions reduction targets.

Clyde & Co is proud to be an equal opportunities employer. Our values encourage fairness, diversity and the prohibition of discrimination in the workplace. We welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Please read our privacy notice. It describes what personal information Clyde & Co may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate through a Recruitment Agency Partner, it is essential that candidates applying to Clyde & Co are aware of this privacy notice.