First Impressions Coordinator

Overview

Integrated Proteins, LLC.

The First Impressions Coordinator serves as the welcoming face and voice of the company. This role is responsible for creating a positive, professional first impression for all visitors, callers, and clients while providing essential administrative support to ensure smooth daily operations. The ideal candidate is organized, personable, and thrives in a fast-paced environment.

• Front Desk & Guest Experience
  • Greet visitors, clients, and vendors in a friendly and professional manner
  • Answer, screen, and direct incoming phone calls promptly
  • Manage front desk coverage and maintain a welcoming reception area
  • Coordinate visitor sign-in procedures
  • Handle incoming and outgoing mail, packages, and deliveries
• Administrative Support
  • Provide general administrative support to leadership and office staff
  • Schedule meetings, appointments, and conference rooms
  • Assist with document preparation, data entry, filing, and record management
  • Order and maintain office supplies and breakroom inventory
  • Order catering for meetings, orientations, etc.
  • Book travel for business related trips
• Office Coordination
  • Serve as a point of contact for office-related questions and requests
  • Assist with internal communications and announcements
  • Coordinate with vendors for office services, maintenance, and repairs
  • Lead the Wellness committee including planning and supporting company events, meetings, blood drive, and other activities

• High school diploma or equivalent required; associate degree or higher preferred
• 1–3 years of experience in a receptionist, administrative assistant, or customer service role
• Strong verbal and written communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Excellent organizational skills and attention to detail
• Professional appearance and demeanor

• Friendly, approachable, and service-oriented
• Ability to multitask and prioritize in a busy environment
• Reliable, punctual, and dependable
• Strong problem-solving skills
• Discretion when handling confidential information

• Office-based position with regular interaction with employees, clients, and visitors
• Standard business hours, with occasional flexibility as needed