School Administrative Assistant; Substitute

Description

St. Gabriel the Archangel Catholic School is seeking a substitute Administrative Assistant to fill in when our full-time Administrative Assistant is absent. This position is responsible for providing administration and related office services for the school. This position reports directly to the Principal. St. Gabriel is a preschool-8th grade education ministry for the Catholic Diocese of Kansas City-St. Joseph, Missouri.

Essential Duties:

• Manage the front school office which includes operating the telephone system, managing deliveries, and greeting visitors.
• Maintenance of files, records, and photocopying documents.
• Answer phones, check voicemail, email, and other correspondence.
• Prepare, sort, and send all incoming and outgoing mail.
• Oversee daily office operations to maximize efficiency.
• Maintain office supplies and equipment.
• Collect and document tuition payments
• Provide other clerical services as needed for the operation of the school office.
• Assist principal in communications to staff, students, and parents including newsletters, fliers, and brochures.
• Any other duties as assigned by the administrator.

Knowledge, Skills, and Abilities:

• Handle records and sensitive issues with confidentiality, empathy, and compassion.
• Demonstrate exceptional communication skills (verbal and written).
• Demonstrate high attention to detail and accuracy.
• Work independently with confidence.
• Strong organizational skills.
• Manage filing systems and ensure proper record-keeping (ie. Sycamore attendance, lunch program, immunization).

Requirements

• A minimum of a high school diploma or its equivalent.
• Current first aid and CPR certification preferred.
• Three or more years’ experience in a professional setting preferred.
• Intermediate to advanced skills using Microsoft Office, Google Suite, Canva or other similar software platforms.
• Familiarity with the Catholic understanding of ministry is an asset.

Note:

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.