Executive Assistant

Overview

Executive Assistant & Office Operations Support — We’re seeking a highly organized, personable, and detail-oriented professional to serve as both the face of our office and the trusted support partner to our leadership team. This role thrives in a fast-paced environment, involves building strong internal and external relationships, and ensures smooth operations from front desk duties to general finance management and executive-level support.

• Provide high-level administrative support to executive leadership using Outlook, Microsoft Teams, and Zoom
• Coordinate executive schedules, meetings, and tasks
• Greet and welcome guests, clients, and vendors, ensuring a warm, professional first impression; arrange hospitality for meetings (refreshments, meals, snacks)
• Manage front desk operations, including mail, calls, deliveries, and supplies
• Maintain the appearance and functionality of shared office spaces

• Expense Reporting
• Budget Tracking
• Invoice handling
• Proficiency in Excel
• Attention to detail
• Data entry
• Reconciliation
• Basic financial literacy

• Tracking office-related projects
• Supporting cross-functional work
• Organization
• Follow-up
• Cross-team coordination

• Procurement platforms (Amazon, Staples)
• Vendor communications
• Office logistics
• Help maintain accurate records and files for internal audits and compliance

• 2+ years in an administrative, executive assistant, or office coordinator role (experience in finance support a plus)
• Strong communication and interpersonal skills — comfortable interacting with executives, clients, and vendors
• Proficient with Microsoft Office Suite, Google Workspace, and basic accounting software (e.g., Quick Books, Xero, or similar)
• Excellent attention to detail, time management, and multitasking abilities
• Discretion and professionalism in handling sensitive information