Administrative Assistant

We're looking for a Project Administrative Assistant to help track projects from start to finish. It's a new role that supports a few different teams. Manufacturing experience is preferred, and automation experience is a bonus.

They're looking for someone with 3+ years of experience, strong computer and coordination skills, project‑tracking and documentation experience, and familiarity with quotes and proposals.

They can interview and get someone started right away.

Job Title:

Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide essential support across various departments, including Project Management, and Estimating. The role involves administrative duties such as data entry, filing, and office support, as well as project coordination for document management.

Responsibilities

+ Perform administrative duties including data entry, filing, and office support.

+ Support HR with various office duties.

+ Coordinate project documents for HR, Project Management, and Estimating departments.

+ Handle heavy data entry for customer forms in Excel, Word, and other formats.

+ Coordinate the collection and assembly of documents for customer quotes.

+ Manage quote files and assemble quotation binders, print documents, and plot drawings.

+ Maintain sub-contractor and sub-fabricator contact lists.

+ Prepare and manage all required customer forms and templates.

+ Download customer specifications and load them into proposal folders.

+ Verify the accuracy of Customer Pricing forms and link them to various sources.

+ Maintain email communication logs to ensure accuracy in quote preparation.

+ Collaborate with Estimating and Project Management to write proposals and assist with document management.

+ Complete other tasks or projects as assigned.

Essential Skills

+ Administrative support

+ Data entry

+ Project coordination

+ Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Acrobat DC)

+ Document control

+ Strong editing, proofreading, math, and research skills

Additional

Skills & Qualifications

+ High School diploma required;
Associate degree preferred.

+ Minimum 3 years of experience in an administrative support role, preferably in a manufacturing or construction setting.

Work Environment

The position requires working 5 days per week in an office environment attached to a manufacturing shop. The atmosphere is relaxed and blue-collar yet professional, with a business casual dress code and jeans allowed on Fridays. The company boasts an excellent culture with many long-term employees and offers great benefits once permanent.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Final date to receive applications

This position is anticipated to close on Jan 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.