Project Assistant

Job Title:

Project Assistant

Job Description

We are seeking a dedicated Project Assistant to support and manage various project-related tasks. This role is pivotal in maintaining project files, managing documentation, and facilitating communication within the team. Your primary responsibility will be document control and management, ensuring the smooth operation of project tracking and reporting.

Responsibilities

* Keep and maintain project files.

* Maintain the project e-mail box.

* Focus on document control and management.

* Track projects and produce monthly progress reports.

* Work with specifications, changes, and finalization of projects.

* Facilitate questions regarding projects and research information as needed.

* Maintain a tracking system for projects.

* Record minutes during Project Manager meetings.

* Answer phones and direct calls appropriately.

* Read and sort incoming mail.

* Collect bills and invoices.

* Type memos, correspondence, reports, and other documents.

* Make travel arrangements.

* Prepare outgoing mailings and labels, including emails and faxes.

* Organize and maintain the filing system.

* Coordinate client or vendor lunches, including set-up and clean-up.

* Reserve conference rooms and coordinate with internal support departments.

* Order and maintain office supplies.

* Arrange equipment maintenance or set-up.

* Keep the department calendar and roster updated.

* Provide occasional project assistance for managers.

* Assist in creating PowerPoint presentations.

* Utilize Access to store and retrieve data.

* Help coordinate clerical needs of special projects.

* Complete weekly timecards.

* Make copies of printed material.

* Perform additional duties as assigned by the supervisor.

Essential Skills

* Experience in project coordination.

* Proficiency in Microsoft Office.

* Strong document control capabilities.

* Detail-oriented and a self-starter.

* Excellent communication skills.

Additional

Skills & Qualifications

* Experience in construction or administrative support roles is beneficial.

* High School degree or equivalent is required.

* Bachelor's degree with at least 2 years of relevant experience or a High School degree with 5 years of office/clerical experience.

Work Environment

This position requires a professional who can manage multiple priorities in a fast-paced environment. The role involves significant use of Microsoft Office and Access for data management. The ideal candidate will be organized and able to maintain professional maturity under pressure. The work environment is collaborative, with opportunities for coordinating with various internal support departments.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Final date to receive applications

This position is anticipated to close on Jan 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.