Executive Assistant

Job in Kansas City, Jackson County, Missouri, 64110, USA

Listing for: Jewish Vocational Service

Full Time position
Listed on 2026-01-11

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Virtual Assistant/ Remote Admin
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management

Salary/Wage Range or Industry Benchmark: 50000 - 60000 USD Yearly USD 50000.00 60000.00 YEAR

The Executive Assistant is responsible for providing comprehensive support to the Executive Director, as well as to the executive team and board of directors. This dynamic position requires the ability to be proactive, think critically, have strong attention to detail and manage multiple projects in many different areas.

Administrative Support to Executive Director

Supports the ED in her day-to-day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks
Tracks ED's commitments, goals, projects, tasks and deadlines
Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow-through to successful completion
Researches and follows up on emerging issues

Coordinates Relationships with and Supports Board of Directors

Manages all scheduling and meeting logistics for board and committee meetings.
Assists executive team in preparing materials for board and committee meetings
Drafts minutes to record board and committee meetings in a timely manner
Assists board president with scheduling and communication needs

Support for Administrative and Program Activities

Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees
Manages intranet site to ensure information is relevant, comprehensive, and up to date
Supports compliance activities by developing and monitoring internal reporting processes

Other Duties As Assigned

Requirements

Qualifications

BA required, can be substituted with equivalent experience.
At least 3 years experience in administration, project management, office management or related field

Working Conditions and Physical Effort

Hours- 40 hours per week, flexible in person schedule
Occasional travel to meetings or to make purchases in personal vehicle with mileage reimbursement
The work is typically performed in an interior temperature-controlled office work environment. Position requires prolonged periods of sitting at a desk and working on a computer.
Position requires occasional bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 25 lbs.

Salary Description

$50,000 - $60,000 / year


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