Fund Accounting Associate

The Fund Accounting Associate helps track, process, and record deposits and payments in an accurate, efficient, and timely manner. The Fund Accounting Associate’s primary responsibilities include check and gift letter printing, scanning the daily deposit, and database entry for all transactional activities.

This full-time position is based in Kansas City, MO and reports to the Accounting Manager. This hourly, nonexempt employee works in the office Monday – Friday but has the potential to work remotely one day a week after a successful in‑office training period. To ensure we provide quality service to our donors, this position requires full availability during the fourth quarter (peak season) due to critical year‑end responsibilities and business deadlines.

While we recognize and observe holidays, personal time off is limited to ensure successful completion of essential year‑end tasks.

• Print and distribute AP voucher, grant, and scholarship checks as directed. Reconcile checks printed daily and prepare necessary files for check release approval.
• Begin basic processing of AP vouchers and grants via manual entry and/or from SharePoint.
• Data entry of contributions and payment transactions.
• Creation of profiles in financial accounting software systems.
• Obtain W-9 when needed for vendor payments.
• Learn basic 1099 rules and apply them to the creation of AP vouchers.
• Process daily mail workflow which includes:
• Receive, sort, and distribute incoming mail.
• Electronically log checks and cash received daily.
• Scan checks for deposit into the bank.
• Monitor check stock and check printer toner and place orders when needed.
• Interact with other teams within the organization regarding processing of grant and AP voucher related questions.
• Other duties as assigned.

• Education & Experience
  :
  Associate degree with at least two years of related experience and/or training; or equivalent combination of education and experience. Previous accounting experience a plus
• Technical Aptitude
  :
  Experience with Microsoft Office products with proficiency in Microsoft Excel (data entry and formatting). High technical aptitude and ability to learn new software quickly and thoroughly
• Financial Acumen
  :
  Excellent problem‑solving skills and attention to detail. Ability to read, analyze, and interpret a variety of instructions and procedures; operate within current industry best practices
• Operational Agility
  :
  Ability to build professional relationships with internal and external stakeholders and successfully communicate verbally and in writing. Ability to operate in a highly collaborative environment, while working independently and being self‑motivated.

• Office & Computer Work
  :
  Ability to work regularly at a computer terminal in a fast‑paced environment with frequent interruptions.
• Noise & Communication
  :
  Able to work in an office with moderate noise levels. Ability to communicate and interpret detailed information effectively.

This job description is a summary of the employment‑at‑will relationship and not a contract. Not every responsibility is outlined; changes should be anticipated, and other duties will be assigned as necessary.