Accounts Receivable Specialist; Cash

JOB TITLE: Accounts Receivable Specialist (Cash Applications)

FLSA STATUS: Non-Exempt

LOCATION: Kansas City or Salt Lake City (hybrid work environment)

REPORTS TO: Accounting Manager

The Accounts Receivable Specialist is responsible for accurate and timely posting, reconciliation, and maintenance of client payments and related financial records. This role focuses on cash application, resolving discrepancies, and ensuring proper allocation of funds to client accounts. The Specialist works closely with internal departments to support overall cash flow accuracy, maintain compliance with firm policies, and uphold high standards of client service and financial integrity.

At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the starting hourly rate to be between $27.50 to $34.00.

• Accurately post all incoming accounts receivable payments, including lockbox deposits, checks, wire transfers, ACH payments, credit cards, and internal transfers, ensuring proper documentation and compliance.
• Process client credit card payments and initiate refunds for over payments or duplicate transactions in accordance with firm policies and internal controls.
• Research, reconcile, and resolve unallocated or unidentified payments by coordinating with attorneys, clients, and internal teams to ensure timely resolution.
• Maintain detailed and accurate records of all cash application activities, ensuring alignment with the general ledger and adherence to accounting standards.
• Prepare, document, and integrate receipts and approved write-offs into accounting systems to support accurate reporting and month-end close processes.
• Collaborate with the collections and billing teams to maintain consistent and accurate client ledgers.
• Identify and recommend opportunities to enhance efficiency, accuracy, and client satisfaction within the accounts receivable function.

• Education: Bachelor’s degree in Accounting, Business Administration or related field preferred
• Experience: Minimum 2+ years of experience in accounts receivable, cash application, or related accounting functions. Basic understanding or general knowledge of billing and collections processes required.
• System Proficiency: Experience with Aderant or similar financial/accounting systems; proficiency in Microsoft Office, especially Excel, for reporting and reconciliation tasks.
• Payment Processing and Allocation: Knowledge of applying payment across multiple client accounts, familiarity with partial payments, split allocations, and adjustments. Experience identifying and correcting misapplied payments.
• Compliance and Documentation: Knowledge of internal control procedures, segregation of duties, and data integrity standards. Experience with documentation standards for audit support and financial reporting.
• Reconciliation and Research: Understanding of reconciling daily cash to deposits and general ledger accounts. Experience in researching unapplied or unidentified payments and resolving discrepancies.
• Confidentiality and Integrity: Maintains discretion and professionalism in handling sensitive client and financial information.
• Collaboration and Teamwork: Works effectively within a team environment, fostering cooperation and maintaining accuracy across shared financial processes.
• Accuracy and Efficiency: Produces highly accurate work with strong attention to detail, balancing timeliness and precision.
• Adaptability and Composure: Effectively manages shifting priorities, high-volume workloads, and time-sensitive deadlines while remaining calm and solution-oriented.
• Process Improvement Mindset: Seeks opportunities to refine cash application procedures and strengthen internal controls to improve accuracy and efficiency.

• Physical Requirements: Position is generally sedentary in nature, involving prolonged periods of…