Accounting Associate II – Accounts Payable

POSITION SUMMARY

Uniformed Services Benefit Association® (USBA®) is a nonprofit association providing affordable life insurance and financial products to our members and their families, delivering friendly, professional, expert service. USBA membership is available to active duty or retired members of the U.S. military, reserves (including I.R.R. and National Guard), honorably discharged veterans, active Federal civilian employees, and the spouse and dependent children of any of the above categories.

The primary tasks of this job are to process daily accounts payable duties, process vendor accounts payable on a weekly basis, and work checkmatic requests. The Accounting Associate II position has a comprehensive training program for both the accounting system and the policyholder administration system. This person will learn all of their tasks along with the tasks for the Accounting Associate II- AR position.

Must be proficient in Microsoft Office Suite, specifically Excel and Word. Also, they will interact with USBA members via telephone, written correspondence, internet and email. This position is responsible for a variety of functions.

• Process Accounts Payable including assigning general ledger account codes and customer service.
• Process accounts payable payments via check, EFT or credit card for all companies.
• Send payment remittance to vendors.
• Barcode and scan invoices into imaging.
• Created and maintain vendor records.
• Communicate with bank on check submissions.
• Process bi-monthly agent commissions payments.
• Create and pay monthly board fees.
• Process the monthly payment for external accounts.
• Send letters for National Guard members who have been moved to direct billing.
• Balance and process agent 1099s.
• Replenish monthly postage accounts.
• Enter and reconciling expenses into SAGE.
• Upload and print daily member refunds requested in FIMMAS.
• Submitting all supporting documentation to the bank.
• Update member EZ Pay records with bank information.
• Monitor USBA, Operating and Services bank accounts for deposit and withdrawals.
• Maintain cash book with daily expenses.
• Support Director of Accounting with monthly review and variance analysis of accounts receivable and accounts payable related general ledger accounts.
• Process prepaid payments in SAGE.
• Process entries in SAGE for bank transfers.
• Understand Accounting Associate II-AR job duties and provide back-up as needed.
• Provide training to Accounting Associate II-AR as needed.
• Assist Accounting staff to develop non-routine correspondence including writing letters to members.
• Assist with annual financial audit activities – by external auditors, New York Life and/or other entities.
• Assist in defining and preparing department programming requests for Sage (accounting software) and FIMMAS (policyholder administrative system). Tests programming changes for accuracy.
• Provide back-up support for all department functions including, but not limited to:

• Researching unidentified premium payments
• Entering Payment vouchers into FIMMAS
• Depositing checks from customers
• Researching and resolving member related returned items from our bank

• Provide additional responsibilities at the direction and discretion of department Director.
• Answer inbound members calls, provide accurate and timely information and customer service as required.
• Maintain a competent understanding and command of USBA life insurance products.
• Correspond and create premium notices that do not fit into the standard premium notices.
• Work internal emails for customer requests.
• Answer inbound members calls, provide accurate and timely information and customer service as required.
• Primary department to take customer payment calls.
• Take annual Age Change member calls.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Associate’s degree in Accounting, Finance, or a related field; or one to three years of relevant experience and/or training; or an equivalent combination of education and experience.