Materials Coordinator

Position Summary

Associates in the Materials Coordinator position are responsible for receiving incoming items and shipping out‑bound flexible packaging materials on time in accordance with specific work instructions to the correct location with applicable safety and quality assurance procedures. In the event of absence, these job responsibilities will be covered by the employee in the “Material Coordinator” or “Materials Leader” positions.

• Checks all tools and equipment at the beginning and end of each shift to ensure good housekeeping is maintained, documents housekeeping as required, and contacts Maintenance whenever equipment is not running properly. Completes preventative maintenance on machinery and equipment as assigned, and assists Maintenance with repairs.
• Clocks in and out of system as required by department, and accurately records own time in the system for attendance and payroll. Works hours assigned to them only. Overtime will be based on a needed basis and pre‑approved by MMLM only.
• Works proactively and with a sense of urgency to ensure that all Incoming shipments are received in good condition, in the correct quantity, and delivered to the correct location, and Out‑bound shipments are properly packed and labeled according to the shipping instructions. Discrepancies must be dealt with according to the established procedures.
• Materials or items received without a PPC purchase order referenced in the paperwork must be quarantined within the Quality Assurance area. The packing list should be given to the associate who ordered the item, so that associate can determine disposition. The Materials Coordinator “owns” this quarantine area, and makes sure that all items going into the area are marked with the entry date and are moved out within 24 hours.
• Possesses strong organization skills and able to produce accurate paperwork.
• Creates and manages all transfers between plants utilizing the Early Warning System (EWS).
• Documents material movement to and from satellite warehouse locations.
• Develops and maintains positive/proactive relationships with external warehouse and logistics companies.
• Performs and documents incoming and out‑bound trailer inspections to ensure product is free of contamination and trailer damage in accordance with GMP standards.
• Within established guidelines and customer direction, administers freight carrier and freight method selection balancing least cost while satisfying the customer requirements. The key goal is to meet the “delivery date” expectation (not our ship date) at the least cost to PPC, with the product showing up in good condition.
• Ensures material documentation by verifying quantities or other units of measure, writes Bills of Lading and Packing lists, and schedules pick‑up and delivery of products.
• Wraps, bands, and secures materials to pallets for material transfer and final shipping purposes. Good, solid, protective final packing of our products is critical to completing the company’s goal. You are the last PPC Associate to touch and see our product before the customer, so it must be correct in all respects.
• Interacts professionally with truck drivers and delivery services to maintain mutual respect and positively represent the company to this important service provider.
• Ensures that all responsibilities and functions performed are in accordance with company and quality procedures as set forth in the Personnel Handbook and the Quality Manual. Participates in quality programs and stays updated on changes to the Quality Manual.
• Supports the company emphasis on teamwork and cooperation to achieve our goals by performing other duties as assigned including working in other departments from time to time and helping with periodic cleanup issues.
• Generates improvement ideas and embraces improvement projects to better the business.
• Assists with the monthly physical inventory process under the direction of the MMLM and the Accounting Department.
• Handles all gifts from suppliers per company policy.
• The employee receives initial training within six months of being assigned to this position and annually thereafter. The site‑specific emergency…