Program Assistant - Cancer Center

Program Assistant - Cancer Center

Department: SOM KC Cancer Center Clinical Trials – Clinical Research Training and Development

The Program Assistant provides comprehensive administrative, data management, and compliance support for program operations and oncology research studies. This role collects, organizes, inputs, and maintains secure program and research data, prepares reports, spreadsheets, and supports program communications. It coordinates meetings with agencies and community partners to support funding and collaboration efforts and provides clerical and participant support as needed.

Additionally, the Program Assistant manages the collection, verification, tracking, and maintenance of required credentials for all oncology study team members, including medical licenses, GCP training, CITI certifications, and signature profile documentation. The role ensures study teams meet federal, state, and institutional regulatory requirements, supports timely onboarding for active studies, and maintains accurate training and credentialing records.

The University of Kansas Cancer Center is the sole National Cancer Institute designated Comprehensive Cancer Center in the region and one of only 57 nationwide to receive this distinction. Patients gain access to cutting‑edge therapies, clinical trials, and world‑class research.

The Program Assistant collaborates closely with Quality Assurance, Regulatory Affairs, Project Management, Clinical Operations, and Research Systems. It conducts routine audits to ensure documentation accuracy, regulatory compliance, and consistency across research platforms.

• Collect, verify, and maintain investigator and research staff credentials, licenses, and certifications in accordance with IRB, sponsor, and institutional requirements.
• Collect and verify medical licenses, GCP training, CITI certifications (e.g., GCP, RCR), and signature profile pages.
• Maintain credentialing records for all study team members at the time of hire and during research onboarding, and transfer records when a new research position is assumed.
• Collaborate with team leaders to ensure new staff are added to relevant studies during onboarding.
• Track study team membership to ensure all necessary individuals are listed on study documentation (e.g., IRB records, Delegation of Authority Logs).
• Create and maintain the Study Team Tab in CRIS/VELOS.
• Conduct routine audits of study team documentation for accuracy and completeness.
• Partner with QA, Regulatory, Project Management, Clinical Operations, and Research Systems to ensure documentation is consistent across platforms.
• Provide administrative support related to credentialing and onboarding processes.

• Two years relevant experience. Relevant education may be substituted for experience on a year‑for‑year basis.

• Bachelor's degree in a relevant field.
• Prior experience in clinical research credentialing or regulatory support.
• Familiarity with oncology clinical trials and NCI‑designated cancer center requirements.
• Experience in clinical trial management systems (Velos, Complion).
• Knowledge of GCP, FDA regulations, and IRB processes as evidenced by application materials.

• Computer skills.
• Attention to detail.
• Time‑management.
• Interpersonal skills.
• Communication.
• Organization.

• Resume
• Cover Letter

After six months, this position will have a hybrid work arrangement. The incumbent will work remotely and on campus based on a departmental schedule, but must be located in the Kansas City metropolitan area.

The pay range listed for this position is determined by our compensation program using market data. A combination of factors is considered in making compensation decisions, including education, experience, training, and qualifications.

• Minimum: $21.09
• Midpoint: $24.78
• Maximum: $28.47

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer‑paid life insurance, long‑term…