CA​/CAAdministrative Assistant

Position Title

CA8/CA9 Administrative Assistant at The University of Kansas Health System

The Administrative Assistant to Manager provides administrative support to the assigned department manager. Duties include general clerical, receptionist, and project‑based work, and must project a professional company image through in‑person and phone interaction.

• Assists with various organizational activities and preparation of statistical reports as directed.
• Coordinates and oversees office and supply management for department/unit operation.
• Coordinates and oversees unit environmental and safety management.
• Coordinates special projects as requested by leadership team.
• Coordinates meetings and electronic conference calls and takes minutes as requested.
• Demonstrates competencies in computer programs such as Microsoft Office Word, Excel, PowerPoint, email, intra/internet programs.
• Maintains employee files, confidential paperwork and KRONOS.
• Monitors expiration/due dates for department/unit staff such as licensure, performance appraisals, TB testing, certifications and attendance.
• On behalf of supervisor(s), signs correspondence, requisitions, vouchers and other forms as delegated.
• Receives and screens all correspondence, determining appropriate action.
• Must be able to perform professional, clinical or technical competencies of the assigned unit or department.
• Other duties may be assigned as required.

• High School Graduate or GED.
• 3 or more years of broad administrative/secretarial experience.

• Associate’s Degree in Business Administration/Management.

• Excellent verbal and written communication skills.
• Proficiency with Windows, Word processing, spreadsheets and PowerPoint.

Full time

R-49448

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link asktalentacquisition.
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution- and signing the agreement to the DRP.