Administrative Specialist

Join to apply for the Administrative Specialist role at International Rescue Committee
. The position is based in Kansas City, MO.

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions‑driven, passionate change‑maker, come join us in positively impacting the lives of millions of people worldwide for a better future.

The Administrative Specialist position serves as the point of contact between IRC Kansas and community partners within the Kansas City program area, assists the community engagement coordinator with setups for community events, and refers volunteer inquiries to the appropriate programs. Assist the Adjustment and Referral Specialist in conducting initial intake with walk‑in clients to assess basic needs and provide basic referrals to eligible individuals who are not enrolled in any case‑management programs and who do not provide extensive navigation and have minimal barriers to access.

Provides support to staff in various administrative duties, including minor office logistics.

• Comply with all IRC policies, procedures and protocols including adherence to the IRC Way and Child Safeguarding.
• Welcome staff, clients and guests by greeting them, in person or on the telephone, with a warm and friendly demeanor.
• Answer or refer inquiries from clients and guests to the appropriate staff person.
• Participate in staff development activities and fully engage as a member of the team.
• Conduct initial intakes to find out client needs and work with the Adjustment and Referrals Specialist to provide necessary services.
• Support efforts to link clients with appropriate educational, health, and social services. Assist clients to attain their established goals, address challenges, and utilize available resources.
• Assist with community engagement programs, including Tabeling, referencing volunteer inquiries to the appropriate programs, assisting the Community Engagement Coordinator in the delivery of presentations, and the creation of tools, fact sheets, presentations, and templates. Provides support to the Community Engagement Coordinator at local community meetings in which IRC is present.
• Engage with vendors who provide office supplies, various visibility items (business cards, office signs, etc.), printing materials, and related office materials and administrative needs.
• Other related duties as assigned.

• High school diploma or GED required. Bachelor's degree from an accredited college or university preferred.

• Minimum 1 year of directly related professional experience required.
• Experience working directly with clients and customers through external‑facing, customer service–related position.

• Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to carry out responsibilities in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
• Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.
• Demonstrated success working and communicating effectively in a multi‑cultural environment.
• Self‑starter with excellent problem‑solving skills combined with the proven ability to prioritize and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluent in English, both spoken and written; proficiency in language(s) spoken by client group is desired.
• Proficient in…